Council of University of Wisconsin Libraries
Council of University of Wisconsin Libraries
Lowell Center, Madison, WI
July 20, 2010
Present: V.Menon, chair (UW Parkside), A.Evans (UW La Crosse), Z.Sampson (UW Platteville), P.Ganyard (UW Green Bay), L.Arendt (UW Green Bay, faculty), P.Roberts (UW Stout), M.Havlovic (UW Extension, faculty), J.Gilbertson (UW Madison), K.Frazier(UW Madison), R.Ginzberg (UWS), M.McCallister (UW Whitewater), E.Meachen (UWS), P.Moriarty (UWS), V.Malzacher (UW River Falls), M.Rozmarynowski (UW Colleges), J.Lowry (UW Milwaukee), A.Cooper-Cary (UW Milwaukee), M.Doylen (UW-Milwaukee), S.Silet (UW-Colleges), K.Jander (UW-Milwaukee), E.Barczyk (UW Milwaukee), E.VanGemert (UW Madison), K.Schneider (WiLS), E.Robinson (WiLS guest), M.Rieder (UW Colleges), P.Wilkinson (UW Oshkosh), J.Pollitz (UW Eau Claire), P.Gottleib (WHS), S.Frye (UW Madison), P.Gorman (UW Madison, guest)
Call to order, welcome, introductions, announcements (Menon)
Meeting called to order by chair at 10am. Chair recognized the newest members of CUWL. Introductions and brief announcements were shared. Announcements included
- A brief update on the UW Research Fellows project, which seems to be working well and other campuses may now identify up to 8 faculty members to participate in the program.
- Minds at UW – has grown by 50%, now with 13,000 items. UWDCC – decorative arts section has over 1.5million uses each year, close to 16 million uses this year which is up from 7 million the previous year.
- Federated Identity Project – recommended that we all should check with our IT department to find out that our id numbers are being sent properly.
- Spring CUWL meeting will be part of the ITMC Joint Meeting tentatively set for April 18-19, 2011.
- CUWL Conference 2011 will be June 1-2 at the Pyle Center at UW Madison.
With a couple of minor changes the minutes from the previous meeting were approved.
UW System report (Meachen/Moriarty)
Moriarty reported that he has been in contact with DoIT for the contract for the HUB, SFX, and Metalib and it should be wrapped up quickly. Upgrade to SFX v.4 in early-mid fall. All of the mail lists for CUWL are being updated. New CUWL roster was distributed.
Meachen reported that he now reports to Michael Morgan at UW System for IT functions. No word on the UWS budget.
CUWL Budget Review – the SCLS delivery service and the shared collections consume most of the budget. New item is the Business Analysis Pilot Program. The Resource Sharing Support is now broken out into separate line items. Discussion took place regarding increases in some items and not others. Concerns were expressed about decrease in allocated amount for shared electronic resources. Ed Meachen suggested that that we need to make more data driven decisions. Ginsberg suggested that it might be in our best interest to renegotiate some of these contracts that we have. Meachen invites a working group to put forth some KPIs (key performance indicators) with the goal to really look at ways to free up dollars for the shared electronic collections. The CUWL Executive Committee will pursue this.
WILS Proposal (Meachen/Moriarty)
In the proposed budget there are two line items to pay WiLS for services that they have been doing for some time. After discussion there was consensus that WiLS be paid for the work that they do for us.
Efficiencies task force (Van Gemert)
The task force is now prepared to do further investigation into shelf ready materials. They are also proposing that a group be formed to look into Government Documents and that CUWL should lead the state in this conversation. The task force has spent a lot of time discussing how we can use our staffs better. Further work includes working with the LTCC on SFX maintenance and to work with UW System Purchasing to see how we might work together more.
WiLS Report (Schneider)
Schneider reported WiLSWorld conference will have 140 registrations this year. There is a WiLS campaign to market their services in Iowa, Nebraska and Kansas, with some interest expressed by libraries in Iowa. WiLS renewed partnership with OCLC and is in the early stages of discussions to manage their Midwest web scale management services. WiLS staff is also assisting ILLiad libraries to move to 8.0. The Intra-system statistics were previously shared with the system, but Schneider pointed out that the Pcard option continues to grow for the commercial document delivery.
WHS Report (Gottlieb)
No report at this time, but Gottlieb will have a report for the September meeting before he retires in October.
Resource Discovery Discussion (Wilkinson, Van Gemert, Malzacher)
Pat provided background on how the list of resource discovery discussion questions was put together. Goal of the discussion is to understand what we want from resource discovery and to make sure that we are on the same page. A lot has changed from when this topic was first discussed in 2006.
Discussion took place regarding a number of issues. General agreement on the goal being to have more library resources used and that they are easy to use, allowing patrons to spend more time on the analyzing results.
Currently there are campus trials with 4 of the lead resource discovery tools. We are very well positioned to gain formation on these products. The recent focus of the taskforce has been on writing the questions for RFI.
Discussion included what our priorities are? Do we go for money for resource discovery or should we protect and invest in the digital collection. This is an opportunity for us to align with the needs of the academics.
Motion made and seconded that CUWL move forward with the RFI process. Discussion took place regarding the RFI vs. RFP process and which one we should move forward with. Vote: 9 YES, 4 NO, 3 ABSTAIN. Motion carried. CUWL will move forward with the RFI.
Recommendation was made that we review the taskforce to make sure that we have diverse representation on the RFI group. The CUWL Executive Committee will review it that list. The current RFI questions will be sent to R.Ginzberg and the RFI will go out by early August. A report will be provided to CUWL at the September meeting.
Coordinating Committee reports
- Collections and Resource Sharing – (Rieder)
Action item – PsycArticles Renewal – even though the pricing model is not good the Committee made a motion that we renew because the resource is valuable. Discussion included what issues the committee had with the new pricing model and negotiations with vendors. Ginzberg stated that we should only use the published IPEDS numbers for FTE and if any vendor has an issue they should be referred UWS Office of Purchasing. Motion carried unanimously.
We have run to the end of the possibility of extending the current primary monograph vendor contract, it will end summer 2011. We will need to do an RFP if we are plan on keeping a primary vendor, but a multi vendor award is also available as an option. There was discussion that we might be able to get better discounts if we didn’t have a primary book vendor. If a vendor is not giving us the contractual discount, as was reported by one campus, we need to inform the Office of Procurement.
- User Services
Written report stands.
- Library Technology – (Lowrey)
Going to work more closely with the LAMs to make sure that all work is covered. SSNs clean up is going well. Cooperative training, webinars, worked well this past year. Xerxes is going well, with UW Madison close to production and another 4 campuses are currently working on it.
- Digital Initiatives – (Doylen)
4 digital proposals came in at the June meeting with one other large one in the works. Peter Gorman joined us to discuss data curation and its impact on the UW campuses. This issue has been around a while, but the researchers are at the point that they can no longer deal with it themselves and the library might be able to help out. Librarians have skills that are needed for this type of work, but we do need to understand more about their data needs. Helping with the structure of the project might be where we can offer the greatest assistance. There is not a technical solution to this, but rather a process will be needed.
CUWL will hold the fall meeting on September 27 & 28, 2010 at UW Superior. Arrive on Sunday with an all day Monday meeting and a gathering for dinner on Monday night.
Frazier and Schneider will be work on some cost analysis regarding the van delivery system.
Meeting adjourned 4:26 p.m.
Minutes submitted by Paula Ganyard, secretary