Council of University of Wisconsin Libraries
Minutes
Minutes
Council of
UW Learning Innovations,
Attendees: Anita Evans (Chair), John-Leonard Berg (for John Krogman), Ken Frazier, Peter Watson-Boone, Ewa Barczyk, Joyce Huang, Kathy Schneider, Leanne Hansen, Barb Baruth, Bob Rose, Lorie Docken, Ed Meachen, Paul Moriarty, Marc Boucher, Tony Galt, Ken Grant, Deb Nordgren, Phil Schwarz, Chris Goss, Pat Wilkinson, Arne Arneson, Valerie Malzacher, Tom Murray and Peter Gottlieb
Chair Evans called the meeting to order at .
Guests were welcomed, introductions made and several announcements
exchanged. A revised CUWL membership
roster was distributed. Hearing no
corrections to the CUWL minutes of
Strategic Planning Task Force: Discussion of 2003/2005 Draft Plan
Arneson and members of the Strategic Planning Committee facilitated a lengthy discussion that reviewed and clarified salient points of the 304-line draft. Arneson noted that the charge of the committee was to update, not to rewrite or create a new document. Committee members will take all suggested changes under consideration and rework the plan, which will be presented at the September meeting. The final plan will be available both in print and as a web document.
Meachen commented on the UW Board of Regents “Rethinking the UW System” planning exercise. Essentially, the Regents are studying three key issues of Access, Quality and Cost. Five working groups have been established among the Regents and UW Chancellors with a final report expected in June, 2004.
Recessed for Lunch at and Reconvened at .
Retired directors Joe Jax and Peter Watson-Boone were presented with gifts and a cake in honor or their years of service to CUWL and the library community.
Desire2Learn Update
Meachen indicated that implementation of D2L is on target and progressing well. The conversion process from WebCT and other products is quite easy. The many new enhancements have certainly strengthened the D2L product. It was strongly suggested that individual library bibliographic programs utilize this convenient program and establish a critical presence in D2L space.
Electronic Resource Management Task Force Report
Members of the ERMTF presented a written report describing
the activities and concerns pertinent to their charge. Voss indicated that the timetable continues
to be on schedule. All vendor responses
have been received as of
Serial Procurement Task Force Report
Written reports were submitted. The task force announced the successful completion of the bid process for UWS serial procurement by libraries. The bid process established basic terms and conditions at the System level that apply to all individual campus purchases from awarded vendors. This process also places UWS in compliance with Chapter 16 of Wisconsin Statutes.
Vendors awarded contracts are: Casalini Libri, Ebsco Subscription Services, East View Information Service, Otto Harrassowitz and Swets Blackwell.
Please contact Voss for any additional clarifications.
Resource Sharing Committee: Recommended Response to DPI Requests
A clarification was made about committee membership. Barb Baruth and Leanne Hansen are replacing Joe Jax and Paul Moriarty on the committee.
Schneider brought forward several recommendations from the Resource Sharing Committee for CUWL’s action. The recommendations were written and given to all CUWL members for consideration and review. After a lengthy discussion CUWL unanimously approved the recommendations with an additional request that Schneider, the Resource Sharing Committee and Chair Evans draft a letter to DPI elaborating on CUWL’s decision.
The LVIS “issue” (Libraries Very Interested in Sharing) was also mentioned; however, CUWL decided not to take any formal action at the present time.
LAM’s Recommendation
LAM’s Chair Barbara Fahey, via email, moved that whenever possible, schedule a Voyager upgrade/release during a single annual upgrade window of late July/early August. CUWL unanimously supported the motion.
New CUWL Member Mentoring
Rose submitted a draft version for guidelines for mentoring new CUWL members. Due to time constraints Rose requested that members read the draft and send comments directly to him or the executive committee for draft revisions.
ILLiad/Odyssey Implementation Update
Moriarty commented that the “Best Practices” ILLiad Workshop was a success. Staff people appreciated having direct contact with Atlas personnel and sharing their mixed experiences with the software program. ILLiad and Odyssey are gaining in popularity due to improved functionality across UWS. More libraries are encouraged to participate in the Odyssey service.
Student Services Working Group on Administrative Issues in Inter-Institutional Collaboration Report
Van Gemert gave CUWL members a written copy of their extensive report. The charge of the group is to develop a resource to assist institutions in their development of collaborative programs, to refine and revise the list of essential issues related to specific student populations, (i.e. Distance Education), to develop a list of potential alternative solutions for addressing these issues and to identify existing policies or practices that act as barriers to addressing these issues. Please refer to the report for specific details.
Van Gemert suggested that CUWL may need to review and update its UWS Policy on Library Support for Distance Education, Extended Education Students and Faculty document.
Miscellaneous Items
The Fall CUWL meeting is scheduled for Monday, September
29th and Tuesday, September 30th at
State Budget is still not firm.
Paul Nelson wants to discuss the WLA Legislative agenda.
The meeting adjourned at .
Respectfully submitted,
John-Leonard Berg (for John Krogman)
CUWL Secretary