Council of University of Wisconsin Libraries
CUWL MEETING AGENDA
Madison, 213 Pyle Center
Attendees: Anita Evans (Chair), Ewa
Barczyk, Barb Baruth,
Guests: Rick Grobschmidt, Nick Weber, Ed Meachen, Nolan Pope, Amy Rudersdorf, John Jax.
10: Call to Order: introductions,
announcements, and approval of agenda and minutes from
Ken – Madison K-12 Portal will be going public in a month; each campus will be asked to identify resources.
Anita – Barb Baruth is now Director of Library and Instructional Technologies at UW Parkside.
Anita – Tony Galt is back teaching after his
accident and will join us at UW –
November 7 minutes were approved as distributed.
January 23 Executive Committee minutes: the Nominations Committee will be Bob Rose, Leanne Hansen and Anita Evans.
Availability of library resources is a concern for all. DPI has had their
share of budget cuts (15%). UW System aids were fully funded. Regional Library
for the Blind, Children’s
Library Systems were surveyed and 6 indicated that they would possibly pay for interlibrary loans. Some interlibrary loans have been filled through MINITEX.
BadgerLink funding increased; ProQuest and EBSCO were selected in recent RFP process. Educational journals have been added in EBSCO. Usage stats show a lot of “hits”; they are looking for better ways to track and share usage information.
Sally Drew has initiated a WISCAT patron-initiated interlibrary loan service pilot.
The Maritime digital collection project was very successful. Future projects will depend on resources. WiLS is sponsoring a digital collection conference on March 24th in hopes of developing some collaborative initiatives. Efforts are underway to prepare the next LSTA proposal. Note: The federal LSTA allocation was recently passed and was slightly higher. Pat Wilkinson will send a link for UWDC to Rick.
The reduction of funding
for library contracts unquestionably has had adverse local impacts. An
independent consultant will be brought in to do a needs
assessment and help brainstorm ideas on how to maximize access for
In preparation for the
Legislative Day tomorrow, as a former legislator, Rick recommended thanking
legislators and their staffs first (BadgerLink). Note
with them the great things that libraries are doing and highlight the need to
provide these valuable library resources to
It was noted that all UW System libraries are accessible to the general public at minimal or no charge.
UW System Administration/OLIT Report (Ed Meachen)
The next generation of
OCLC would like to do an eLearning course management project with libraries. UW System has volunteered to participate.
Kronos (time and attendance software) will continue and move forward. Classified info is the first focus and will be fed into the new HR system (APBS). Student info will feed into a separate system.
Any joint budget initiatives will wait until the UW System Future of the UW study is completed. The financial aid issue is the primary focus.
UWSAC Report (Nick Weber)
Transfers between ARC’s is high; they have run into some logistical problems.
Campus Histories is the next digital collections project.
ARCs and campuses are becoming more involved in National History Day.
Space continues to be an issue on many campuses. About half have 1-2 years of space left; others in the 3-4 years range. May have to re-examine holdings, particularly government documents.
There is some question as to how D2L and other electronic formats might impact the archiving of course materials. This will be one point of discussion at the next meeting in the spring.
They are trying to coordinate 5 core elements appearing on the ARC websites.
Bibliographic records will also be a point of discussion at the next meeting.
Sharing Group (including UB loan periods) (
The RSG will be surveying constituents this spring on policies and procedures.
The Committee recommends revising the UB Loan period for
Faculty and Staff to one semester with a minimum of one renewal. (This would
not apply to 14-day loan items.) This may be a problem for campuses that have a
loan period of less than one semester. Ken Frazier was under a lot of pressure
to return to the semester loan period after the 28-day loan period was
implemented at Memorial Library. Some of the other
Pat Wilkinson raised the concern that allowing UW libraries to have different UB policies
for identical material was inconsistent and a set back from the "One
System One Library" concept. Also,
there may be confusion if there are different loan periods for the same
title. Will faculty be encouraged to
borrow materials from
There was no clear consensus developing and given that
the RSG would be gathering more information in the survey, the sense of the
group was not to vote at this time. The revision of loan periods could be
discussed within the context of the entire report by RSG at the
John Krogman moved to table. Seconded by Philip Schwartz. Passed with two dissentions.
DSpace Presentation & Discussion (Nolan Pope and Amy Rudersdorf)
A UW DSpace pilot is up and running. The demo also showed
MIT’s live site and
Resource Management Task Force Report (
Reference Coordinators Committee (Paul Moriarity/
RCC looked at D2L at the December meeting and decided to use the
Reference coordinators discussed their role in the ERM implementation and virtual reference. They will be meeting with the CDC on possible recommendations related to shared electronic resources.
Student Services Working Group and Integration Work Group (Ed Van
Ed reported that there are currently about 30 collaborative degree programs in the UWS. Library resources and the impact of D2L are part of the discussion on providing services to students in these programs. Licensing issues will have to be addressed in these programs.
Pat and his
staff met with the Integration Group in
CDC Report (John Jax)
$74,300 will be carried over at the end of this fiscal year. The 2004-05 budget will still have a shortfall in the $37,000 to $62,000 range.
CDC recommends the renewal of BioOne
CDC recommends supplementing the Shared E-Resources
budget by $100,000 annually through campus allocations based upon a formula
APA’s PsycARTICLES was suggested as an additional electronic resource. It was also suggested that materials need to be targeted for deselection (McGraw Hill Ency. of Science & Tech. and OED??). It was also noted that the Nursing database Bell & Howell CINAHL has very low usage at a very high cost.
The CDC has formed a sub-committee to plan a joint meeting with the Reference Coordinators to evaluate the Electronic Resource Collection. The utilization of usage statistics was highly recommended.
Collection Management (CM) Task Force Charge and Copyright and Intellectual Property (CIP) Task Force Charge (Executive Committee)
The membership and charge of the CM Taskforce was presented. Ewa Barczyk has agreed to chair the group. It was noted by Ken Frazier that $20 million is spent annually by the UW System on collection development. There is extensive duplication of print journals across the System. Duplication might be eliminated if high-speed (same day) desktop delivery becomes readily available. Licensing tables of contents of electronic journals is also recommended. Staffing to provide this high-speed service is also a concern.
membership and charge of the CIP Taskforce was presented. John Krogman has
agreed to chair the group. It is hoped that this will be a System and not just
a library project.
Electronic Communications Task Force (Tom Murray)
website, maintained in D2L, is envisioned as a common communication site for
Roundtable Discussion: LibQUAL+/ WLA Legislative Day
LibQual Survey: Each participating campus can add five questions to the standard list. If you wish to publish the results, you must go through your campus IRB to get the questions approved. UW Madison will share their experience in getting IRB approval. UW Parkside has done its own series of surveys (3 in 12 years). They used their data to make a case for an additional reference position. UW Whitewater is also currently administering their own survey; 100% of faculty and staff, 20% of the students. LibQual advises surveying all students at “smaller” campuses.
Legislative Day: Because of lack of time, this will be discussed informally at dinner.
ILLiad/Odyssey Implementation and Endeavor Update (Paul Moriarty)
Odyssey was tested and is working pretty well, with a few glitches. Most campuses are in production. Atlas is working to resolve outstanding issues. A list of enhancement requests has been submitted to Atlas. Usage stats (for UW libraries only) were distributed.
Conference calls continue with Endeavor on UB problems. Progress is slowly being made but troubleshooting is extremely difficult.
WiLS Report (
The Digital Conference, outlined earlier is upcoming.
The OCLC quotes, distributed earlier, are still good for a few months.
Terry Wilcox from DPI wanted to know if we have changed our stance on free lending in the case of LVIS libraries. We have not. However, UW Colleges is the only entity not charging the $5.30.
It was the consensus of the group that
The OCLC elections for Members Council are upcoming. Pat Wilkinson is running as a delegate.
The Digital Library Advisory Committee and Resource Sharing Committee need to be incorporated into our operating procedures as standing committees. It was moved by Bob Rose, seconded by Leanne Hansen, to change the operating procedures to include these groups. Motion passed unanimously.
Other Business/Future Agenda Items:
May 6 –
Leanne Hansen is wondering if there is any interest in pursuing a WLA Directors roundtable group. There is!