Council of University of Wisconsin Libraries
DRAFT
Minutes
Council of
Heidel House,
Present: Barb Baruth (for Tom Peischl), Kathy Schneider, Chris Goss, Ed Meachen, Ed Van Gemert (for Ken Frazier), Lorie Docken, Joe Jax, Arne Arneson, Paul Moriarty, Michael C. Thornton, Peter Watson-Boone, Patrick Wilkinson, Joyce Huang, Christina Baum, Tony Galt, Deb Nordgren, Tony Gulig, Tom Murray, Bob Rose (Chair), Anita Evans, John Krogman, Jim Bredeson, Leanne Hansen Guest: Janice Bogstad
Chair Rose called the meeting to order at . He welcomed the new faculty rep to CUWL, Michael C. Thornton from UW-Madison, and Jan Bogstad, Chair of the CDC.
CUWL meeting minutes from
Rose asked how CUWL would like to handle the suggested reduction of the term of office for faculty from four to three years -- as a separate agenda item at this meeting or vote on it at the February meeting. It was agreed to wait until February.
Ed Meachen Report
There have been some personnel changes in OLIT. Bob Jokisch is now the Special Assistant to the Senior Vice President of Academic Affairs. Lorie Docken has assumed some of Jokisch’s responsibilities and Paul Moriarty has assumed some of Docken’s in a halftime capacity. One of OLIT’s projects the past 18-24 months has been the Academic Advanced Distributed Learning (ADL) Co-Lab creating a model for teaching online and how to create content that is standards compliant. There is some overlap with CUWL in creating digital repositories. Three repositories are currently running at the Co-Lab. OCLC is interested in e-learning and is considering become a member of the Co-Lab. They’ll move into data-driven learning. As librarians and technologists, we need to develop new methods for e-learning using agreed-upon standards. Meachen is open to suggestions to partner with ADL Co-Lab and suggested CUWL consider it as a strategic direction. Scholarly publishing repositories could become learning objects and could be disassembled for easy use. A business model is needed. Both the virtual reference desk and ILLiad are positive steps. Since there’s not much chance for more money for collections, we must figure out a different way to maintain quality library resources. Meachen urged CUWL to choose which risks we’ll take to make change possible. This is sometimes harder to do in times of greater financial woes, so we need to be creative.
Rose asked about one-time automation funds and whether they’d still be available. Although nothing is assured, Meachen thinks UW System will look for ways to take dollars without hurting core resources for teaching. Although the DIN was submitted with a request for cost-to-continue, nothing definite has been heard.
CDC Report
Janice Bogstad, Chair of the CDC, reported for that group. After discussion, Watson-Boone made a motion to approve the Phase I cancellations of Alternative Health, Books in Print, Science Next Wave, Ulrich’s, and possibly Science Online if they don’t reduce their price. Jax seconded. Motion passed. Further discussion regarding cuts in Phase II and III ensued with the final agreement being that CUWL will wait to vote on those recommendations at a later date. Huang moved and Bredeson seconded a motion to approve renewals due in January. There was discussion regarding the American Chemical Society Web Edition and pricing. Motion passed. CUWL members briefly discussed strategies for keeping the costs of the ACS subscription down. The CDC and Reference Coordinators groups are working out the parameters of their relationship.
Strategic Directions Review
Rose suggested members of the group make further suggestions
during review of the document. An update
statement was made under each action item.
Galt suggested under strategic direction 3, regarding information
literacy, that CUWL should contact the General Education Committee and
University Committees on each campus to reach the decision makers. Rose replied that each campus could do so
individually although perhaps CUWL would have some added weight. Jax suggested the
direction of the “one system, one library” should be a high priority. Evans asked Bogstad
whether the CDC has begun a review of cooperative collection development
policies. The CDC has not yet had time
to compare, although there was consensus from CUWL that this would be a useful
thing to do, particularly because of Universal Borrowing. Continued collaborative work on canceling
journals and comparing print holdings to electronic databases were also
mentioned as useful activities for CDC.
Under the second bullet of direction 2, Bredeson
suggested we look at projects that go beyond MARC, such as those Meachen discussed.
Activities such as keeping abreast of one-search software and using
portals were also mentioned. Van Gemert suggested a future discussion on the portal
experience at
Break:
After break, suggestions were made to meet direction 4 – conduct a survey of what libraries are doing and share that information. This could be another
agenda item for a future meeting. Sharing of information would also be helpful for directions 5 and 6. Evans suggested that UW System staff could help campuses with some of the cooperative projects mentioned in the plan, such as copyright. Rose mentioned that more regional workshops, such as UW Milwaukee hosted last year for copyright, would be useful. Sharing fundraising efforts for direction 7 might be another future agenda item. The CUWL Executive Committee will look at the suggested discussions for future agenda items. Anyone wanting to work on the next Strategic Directions Planning Group should contact Evans; it will be forming in early December.
Campus Budget Scenarios
Various members shared budget problems at their individual libraries. This was followed by a general discussion of where potential budget cuts could be made. The consensus was that each campus has a different scenario and will have to make determinations based on local needs.
Reference Coordinators
Moriarty reported on the new Reference Coordinators group;
they seem eager to work together and to coordinate with CDC. The group is discussing how to handle the
virtual reference desk. They’re also
looking for one-search software as a system-wide initiative. Rather than assign a task force to explore
that software now, it might be better to see what information UW Madison
gathers and assign one later. The group
is developing some ways to share information, such as guides and tutorials, for
the databases libraries have in common.
Van Gemert added that the reference group
should be aware that
ILLiad
Training sessions have been conducted and client installs
are going fairly well. Patron load
issues are being worked on with
Reference Sharing Committee Report
Schneider reported that a recent survey indicated responders are eager to move forward with electronic document delivery, with the exception of servicing their own students. Statistics on returnables and nonreturnables will help determine a baseline for a resource sharing economic model. After 18 months, either the borrowing or lending library will pick up costs. Wilkinson made a motion to accept the report. Baum seconded. Approved.
WiLS
Schneider briefly discussed referral credits and the agreement reached for Reference and Loan transactions. WiLS ended the year in the red basically because of interest rates and fewer requests from DPI. The amount was covered. WiLS has been involved in several cooperative ventures with DPI regarding digital products.
Wilkinson distributed a report on the digital collections.
Gulig motioned to adjourn. Van Gemert seconded. Adjourned at .
Respectfully submitted,
Leanne Hansen
CUWL Secretary
Minutes
Council of
And
Library Automation Managers
Heidel House,
Present: Anita Evans, Jim Bredeson, Peter Watson-Boone, Lori Voss, Barb Baruth, Geoff Morse, Allen Davis, Stephen Elfstrand, William Doering, Tom Murray, Mitch Lundquist, Nolan Pope, Todd Digby, Phil Schwarz, Tony Gulig, Joyce Huang, Christina Baum, Tony Galt, Sue Riehl, Denise Babin, Marlys Brunsting, Debbie Duncan, Carole Van Horn, Mary Rieder, Ed Van Gemert, Arne Arneson, Paul Moriarty, Joe Jax, Lorie Docken, Kathy Schneider, Chris Goss, Luellen Breed, Sylvia Beardsley, Deb Nordgren, Bob Rose, Pat Wilkinson, Leanne Hansen Guests: Bob Bocher, Kathy Pletcher, Joshua Ranger
Chair Rose called the meeting to order at . Since this was a joint meeting for CUWL and LAMs, introductions were made.
LAMs Report
Denise Babin, Chair of LAMs, reported for the group. ILLiad implementation is progressing with patrons being loaded and testing procedures being established. A major concern is the need to replace or upgrade Voyager servers in a few years for more disk space. Not getting more disk space will mean slower response time.
E-Learning Repository Concept
Pletcher talked to the group
regarding repositories, which had been a part of the opening session presented
by Ed Meachen and Pletcher. Libraries have a role to fill in the overall
concept. CUWL is being asked to
determine what that role might be. The
UW digital collections could be part of the repository, as well as content on
demand. Learning objects could be
another part. This might be course
content, developed by campus faculty and then stored on a central server.
Courses might be shared across campuses and be made available whenever the
course is offered. It might mean a
faculty member would piece together learning objects from several courses to
create content for a different course.
Librarians could create Metadata tagging and indexing of repository
content. Galt suggested faculty interest
in sharing their course content should be gauged before doing too much work;
he’s not certain faculty would be willing to share.
IAA Report
Pope and Baruth reported on recent
progress this System committee is making.
Phase I of the White Pages Project, to develop
one large, deduped directory to include directories
from all campuses, is moving forward. Two
are done and there are two more to go.
Phase II will move on to the next directories. The finished product will act as an
authentication server. The applications
we use with it are up to us, although the implications for Voyager are a ways
off. There are some issues to be
determined yet, particularly with distance and distributed learning. The data for faculty and staff comes from the
UW Parkside Accreditation
Baruth said the library did a
self-study this past summer based on ACRL standards for campus NCA
accreditation in February 2003. She
distributed printed copies for anyone interested. Campus libraries used for comparison are
Future Meeting Dates and Locations
Discussion determined:
Monday,
February 3rd in
Tuesday,
April 1st in
Break at 9:40am – 10:17am
UWDC – Report and Demonstration
Wilkinson said the major activities are listed in the UW
Digital Committee’s distributed report.
Joshua Ranger, past Chair of UWSAC and a member of the UWDC Advisory
Committee, demonstrated the Belgian American and Pioneer Experience digital
collections. Pope demonstrated the new
UWDC web site and how to apply for projects.
This coming year the Committee will be soliciting new proposals. Last year the emphasis was on
UWSAC Report
Joshua Ranger reported that the transfer system activity
level is at record numbers. That
activity is expected to continue to increase now that finding aids are available
online. Decrease in the budget has led
to a number of changes at the Wisconsin Historical Society. Some ARCs are
developing cooperative ventures with their communities to make better use of
dollars. Another phase of the Pioneers
digital collection might be diversity.
Rose thanked everyone for a productive meeting.
Motion to adjourn made by Gulag, seconded by Wilkinson, and approved.
Meeting adjourned at .
Respectfully submitted,
Leanne Hansen
CUWL Secretary