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Report of the UW Digital Collections (UWDC)

Advisory Committee

February 3, 2003

Background

As recommended by the Task Force on Strategic Directions for Digitizing UW Library Collections and accepted by the Council of UW Libraries (CUWL) at its meeting on April 27, 2001, Ed Meachen, associate vice president, UWS OLIT and Paul Moriarty, 2001 - 2002 chair of CUWL formed the UW Digital Collections Advisory Committee on August 3, 2001. The committee has issued four previous reports to CUWL on October 1, 2001, January 29, 2002, May 1, 2002 and November 12, 2002.

Members

Rima Apple (faculty representative, UW Madison), Ewa Barczyk (associate library director, UW Milwaukee) Lorie Docken (UW System OLIT), Michael Edmonds (WHS), Laura Jacobs (librarian, UW Superior), James Oberly (faculty representative, UW Eau Claire), Nolan Pope (UWDC Center, UW Madison), Joshua Ranger (UW System Archives Council, UW Oshkosh), and Patrick Wilkinson, chair (CUWL, UW Oshkosh).

Activities Since November 12, 2002

1. The “Ecology and Natural Resources” MoU was approved by CUWL in January. Work on this project will begin shortly.

2. The committee approved the development of a MoU regarding a “Wisconsin Land Inventory (Bordner Survey)”. This project would consist of approximately 1,500 maps, created in the 1930s and 1940s that document land use and land resources in the state.

3. The committee held a teleconference on January 31, 2003. Three main discussion points were:

a. The committee needed more guidance from CUWL regarding appropriate types of projects to fund and more guidance on expected faculty involvement. See below.

b. The committee would send a message to the CUWL list to encourage library directors to work with their staffs and university faculty to develop project proposals.

c. The committee decided that it needed an increase emphasis in developing ways to evaluate the success of digital projects.

Types of Possible Projects For Funding*

The committee thinks that it would be helpful to clarify the types of projects that are eligible for funding. Also it would be helpful to acknowledge that the amount of faculty involvement in a project may vary depending on the nature of the project. Based on a review and discussion of the committee’s founding documents, the following points reflect our understanding.*

· Library collections that are aimed at direct classroom application with value beyond a specific campus. Significant faculty involvement as active agents throughout all stages of the project.

· Faculty-supplied collections that have significant instructional or research interest. Faculty editorship.

· Library collections that have a history of high to moderate use and are of general academic value. Library collection development expertise, with faculty review and support desirable.

· Library collections (or faculty collections) that are distinctive and have the potential for academic use and general educational (K –12) interest. Library collection development expertise, with faculty review and support desirable.

· Library collections that contain rare and/or fragile materials that have educational or research interest. Library collection development expertise, with faculty review and support desirable.

* The committee assumes: (a.) “Collection” can mean a specific collection such as the Foreign Relations Papers or a theme-collection such as the Pioneer Experience (materials taken from multiple places/sources); (b.) the intended audiences for the UWDC can include “. . . UW faculty, staff and students, citizens of the state, and scholars at large;” and (c.) “Only projects endorsed by a UW library will be considered.”

Requested action from CUWL

· Request acceptance or revision of the above types of possible projects for funding and levels of library/faculty involvement. (Once the committee gets guidance from CUWL, it will make decisions regarding all pending proposals so that MoU’s can be drafted for CUWL’s approval.)

· Request that the Strategic Directions Committee consider the continuation of the UWDC in its revision of the strategic plan.

· Request that CUWL directors work with their staffs and faculty to make proposals. (The committee will send an email to the CUWL list in the next two weeks to describe the simple process for submitting proposals and what steps take place before a proposal is given final approval by CUWL.

Status of Projects

Nolan Pope will give a brief description of the current status of projects and proposals.

Patrick Wilkinson

Chair