Former Committees & Taskforces

The University of Wisconsin Libraries

The University of Wisconsin Libraries




The UW System libraries, fostering the “one system, one library” concept by working together as a coordinated university library system, will provide students, faculty, staff and Wisconsin citizens with access to a truly great public university library collection and to a global network of electronic information resources.


 Implementing this vision will require pursuing the following strategic directions, goals and actions:


STRATEGIC DIRECTION 1:  UW library collections will be developed as an integrated, interdependent resource for University research and teaching, building upon the concept of “one system, one library.”     


·  Promote UW System-wide resource sharing that provides the UW community of users with open and timely access to UW Library collections.


Þ      To enhance interlibrary loan and resource sharing, implement the OCLC/Atlas ILLiad system to manage UW interlibrary loan activity and incorporate rapid desktop journal article and document delivery through the Odyssey module by the fall semester, 2003 (based on the recommendations of the “Enhanced Resource Sharing Task Force Report” of June 7, 2002     [,%20June%202002.htm ]).

Þ      Apply CUWL Resource Sharing Policy Recommendations to ILLiad implementation [see Recommendations and Plans: 

Þ      Monitor ILLiad and Universal Borrowing usage to determine baselines for resource sharing economic models based on the CUWL Resource Sharing Committee’s report [November 11, 2002].

Þ      Continue to support the 5-day per week courier delivery to all UW libraries.


·  Provide all UW students, faculty and staff with convenient access to a shared collection of materials and electronic resources including full-text journals, reference resources, and government information.  Such resources depend upon strong local collections and will increasingly include digitized materials from the UW Libraries’ existing collections. 


Þ      Support and monitor the activities and publications of the University of Wisconsin Digital Collections Project (UWDC []), launched in November 2002, through the CUWL Digital Collections Advisory Committee [], as recommended by the “Report of the CUWL Committee on Strategic Directions for Digitizing UW Library Collections” [].

Þ      The CUWL Collection Development and Reference Coordinators’ Committees will continue to assess the shared electronic collections funded with System and/or campus monies.

Þ      Continue to experiment with and develop a collection of electronic books through the Collection Development and the Reference Coordinators’ Committees.

Þ      In partnership with campuses, explore the development of repositories for the management and use of digital materials created on UW campuses, such as UW-Madison’s pilot DSpace project, and begin exploring a broader UW System federated repository environment.  Repositories may include various forms of scholarly communication such as digital learning objects, data sets, and other teaching materials.  CUWL will establish a task force to explore the integration of campus digital resources into the DSpace environment


·  Promote cooperative collection development, statewide licensing of electronic information, and coordinated policies to control costs and with respect to copyright and the intellectual property created by faculty and students.


Þ      To enhance the diversity of research resources across the UW community, conduct a project through CUWL and the Collection Development Committee on collection management issues of system-wide import, including assessing the extent of periodicals duplication and recommending collaborative, cost-effective policies for de-selection and re-selection of journal subscriptions and other resources.  With the assistance of the Library Automation Managers, the project will include a review of UB/ILLiad data.


·  Inform and partner with faculty, administrators and publishers to develop new models of scholarly communication that are equitable, affordable, and effective.


Þ      Seek to inform university administration and faculty about factors which lead to a more competitive information environment.

Þ      Support SPARC (The Scholarly Publishing and Academic Resources Coalition [ ]), JSTOR, BioOne, and similar initiatives where feasible.  Investigate UW-System SPARC membership.

Þ      Explore development and use of author self-archiving (e-print systems).


STRATEGIC DIRECTION 2:  The UW libraries will provide timely access to the high quality, shared book, periodical and multimedia information resources of the UW libraries and gateways to digital information resources.


·        Investigate, identify, and implement quality assessment tools to measure the quality of library services and resources, and to keep abreast of changing service patterns and user information seeking behaviors.  Identify "best practices" in providing quality library services to students, faculty and staff.


Þ      Explore the feasibility of implementing assessment tools to measure library service and quality in the UW.


·  Continue to upgrade the common library management systems to support UW strategic library goals with respect to resource sharing, integrated information access, and controlling costs. 


Þ      Upgrade Voyager and OCLC/Atlas ILLiad as future releases become available and establish common upgrade timelines that are responsive to user needs and software compatibility issues.

Þ      Establish a timeline for Voyager hardware upgrades, including the possibility of the expansion of Hub sites.


·  Provide a variety of research and searching tools to allow online catalog or web access to the breadth of digital information and identification of the broad array of locally owned paper and multimedia resources.


Þ      Evaluate RFP responses for potential system-wide purchase of federated search and cross-linking software, with a decision for contract acceptance and a phased implementation process beginning in January, 2004 [].

Þ      Investigate and support campus IT units’ incorporation of library access into campus portals.

Þ      Assure that new interoperability standards such as the Open Archives Initiative, Sharable Content Object Reference Model (SCORM) and XML are incorporated into library access technology.


·  Support and serve students and faculty in a distributed learning environment.  


Þ      Develop collaborative strategies to integrate library resources into the Desire2Learn environment.

Þ      Provide remote access to licensed electronic resources.

Þ      Provide and improve access to electronic reserves across all campuses.

Þ      Apply identification, authentication and authorization (IAA) mechanisms such as the UW System Directory or campus directories as appropriate to meet licensing and distributed learner requirements, and to achieve the goal of a single sign-on user identification and password.


·  Provide complete online access to the cataloging records of all UW library collections as well as enhanced access to some specialized collections.


Þ      Continue the online conversion of the Madison and Milwaukee catalogs.

Þ      Explore extending to all campuses catalog record enrichment.


STRATEGIC DIRECTION 3:  Librarians will serve as information resource managers and teachers who assist their constituencies with using new learning systems and information technologies.



Þ      Evaluate the use of real-time reference software and support the collaborative opportunities for providing these services. 

Þ      Working with appropriate UW System and campus offices, assist faculty and students in understanding issues related to fair use and copyright in a digital environment and support efforts that would preserve fair use.  Develop a Web page for the CUWL Web site that links UW and other resources related to intellectual property.   CUWL will establish a task force to explore the development of common intellectual property policies across the system.

Þ      Promote the campus adoption of “Information Literacy Competencies and Criteria for Academic Libraries in Wisconsin” []; these competencies include understanding the use of online search techniques and tools and the ability to critically evaluate information resources.   

Þ      Cooperate and collaborate in the development of teaching tools such as online tutorials to promote and support librarians in the classroom and promote effective use of staff in UW libraries.  The Reference Coordinators Committee will explore the feasibility of creating new and using existing online tutorials in the Desire2Learn environment.



STRATEGIC DIRECTION 4:  The UW libraries will implement staff development programs that anticipate the changing information resource needs of students and faculty.



Þ      As an extension of individual campus initiatives, examine means to collaborate on staff development initiatives to share expertise and reduce costs. Develop a self-submission Web page and online discussion group for the CUWL Web site to share tutorials, FAQs, policies, etc.

Þ      Encourage innovation and experimentation in developing new services to meet the changing information resource needs of students and faculty.

Þ      Encourage critical examination of current practices to most effectively use staff resources which may lead to opportunities to discontinue unnecessary processes or outsource operations.

Þ      With a focus on Plan 2008, explore ways to diversify staff (e.g. by establishing cooperative programs or internships with schools of library and information science).  CUWL will establish a working group to explore diversification opportunities and make recommendations for policies and implementation.

Þ      Participate in the development of new academic library leaders in the state.


STRATEGIC DIRECTION 5:  UW Libraries will serve as centers of knowledge and information for their campuses by providing the physical facilities and IT infrastructure to promote teaching and learning and will meet privacy and accessibility requirements for all students, faculty and staff.


·  The UW libraries will function as centers for collaborative learning, group study, private research and specialized instruction as well as repositories for collections. 


Þ      In regards to patron privacy and the implications of laws and regulations such as the USA Patriot Act, discuss and recommend policy that will address the appropriate retention of user’s data.

Þ      CUWL will establish a working group to explore options for collaborative auxiliary storage for physical collections.

Þ      Work with campus IT to ensure network capacity, hardware, and software to support information retrieval.

Þ      Working with appropriate UW-System and campus offices, and outside vendors, assure that workstations, web pages, web-based information resources (such as journal databases), web-based instructional applications (such as courseware and simulations) and online services implement standards required for access by users with disabilities and implement the recommendations in “Report of the Committee on Access to Technology for Individuals with Disabilities” [], “Distance Education Standards for Academic and Student Support Services” [], and “UW System Policy on Library Support for Distance Education, Extended Education Students and Faculty” [].


STRATEGIC DIRECTION 6:   The UW libraries will become more accessible to University of Wisconsin alumni, Wisconsin citizens, other educational institutions, businesses, and government services and will seek mutually beneficial collaboration with these entities to promote state educational and economic goals.



Þ      Develop a self-submission Web page for the CUWL Web site to share information about campus outreach efforts.

Þ      Look for joint projects, grants, and cost-saving opportunities, and occasions to share expertise. 

Þ      Work to develop expanded access to UW library resources for Wisconsin schools and citizens in ways that are appropriate for the mission of the University.  Where possible, partner with public and school libraries in providing resources for state K-12 students, teachers and the general public.

Þ      Explore with alumni offices opportunities to expand library resources available to alumni.



STRATEGIC DIRECTION 7:  The UW Libraries will seek to develop new funding sources. 



Þ      Work with UW System Administration to explore and seek new funding opportunities.

Þ      Continue to work with UW System Administration for legislative support to establish inflation indexed (cost to continue) funding for libraries to counter the erosion of purchasing power.

Þ      Working with student groups and university and System administrations, assess the feasibility of a student fee to help fund library content. 

Þ      UW System will coordinate training and information on best practices related to library fundraising, grant writing, and entrepreneurial endeavors.


Approved by CUWL, September 30, 2003