Council of University of Wisconsin Libraries

CUWL Executive Committee Conference Call Meeting

CUWL Executive Committee Conference Call

Meeting Minutes

April 14, 2005



Present:  Leanne Hansen (Chair), Barb Baruth, Lorie Docken, Anita Evans, Paul Moriarty, Pat Wilkinson


The meeting was called to order at 1:00 p.m.


Changes or additions to the agenda.  

There were no changes or additions


Determine how to evaluate the Reference Coordinators Committee (RCC).

Moriarty said that Reeg-Steidinger is preparing a list of RCC activities and plans for the future, in conjunction with the requested self-assessment.  On Friday, May 6th, Reeg-Steidinger will present the RCC report.  After she leaves the meeting, CUWL will evaluate the RCC. 

Related to this, on Thursday, May 5th, CUWL will discuss the need for and sustainability of subgroups.  CUWL should consider what it expects from the subgroups and come up with guidelines for forming new groups.  It was suggested there might not be a need for groups to have representatives from all campuses, that subgroups should be given specific charges, and these charges should have a relationship to CUWL’s strategic directions.  Docken pointed out that OLIT staff doesn’t have much time available to support additional CUWL groups.

Hansen will change the agenda topic to Need for and Sustainability of Standing Subgroups and add a bullet: Alternatives.  It was noted that there can be a disconnect between what subgroups envision their task to be and what CUWL expects.  Another bullet, Communication, will also be added to the agenda.  In preparation for the CUWL meeting, directors will be asked to discuss RCC effectiveness and accomplishments with their representatives.


Review the agenda for our CUWL meetings on May 5-6

The following comments and suggestions were made:

  • UW System Budget.  Discussion.  In light of the budget cuts, CUWL should discuss what kind of information would be helpful to collect.  For example, it might be useful to keep an aggregate record of the losses, both staff and monetary, that UW libraries have experienced in recent years.
  • Collection Management Task Force update, followed by Discussion: Government documents and Off-site storage facility.  This portion of the agenda made sense to Executive Committee members, but Hansen will check with Barczyk to see if she agrees.
  • OCLC Group Services / Illinois Model Presentation.  Wilkinson confirmed that the guests will be Brad Baker and Andy Bush.  The agenda should note that Baker is from ILLINET and Bush is from OCLC.  Wilkinson will check with Boucher to ensure that Internet, PowerPoint, and other technical capabilities are available.
  • Nominations Committee report.  Nomination Committee members are Wilkinson, Baruth, and Arneson. Wilkinson asked the Executive Committee for candidate recommendations and a few names were suggested.


Other business


Docken mentioned that University of Wisconsin System President Kevin P. Reilly will be giving the WAAL keynote address on Wednesday morning, April 20th.  His speech will touch on the budget situation, administrative staff reductions, and libraries.  His comments will be last approximately one half hour, because he prefers to spend more time in dialog with the audience.  WAAL attendees should be thinking of questions they wish to ask him.


It was agreed that later this year CUWL should recognize the September 2005 retirement of John Berens.


Hansen concluded by noting that she will send Executive Committee a revision (based on today’s meeting) of the agenda before sending it out to CUWL.


The meeting was adjourned at 1:30 p.m.


Respectfully submitted,

Barb Baruth