Coordinating Committees

Library Technology Coordinating Committee Conference Call Minutes

November 13, 2008

Members Present:  Jon Mark Bolthouse, Marlys Brunsting, Bill Doering, Leanne Hansen, Sharon Knight, Jim Lowrey, Terri Muraski, Jon Musselman, Maureen Olle-LaJoie
Members Absent:  Mitch Lundquist, Lisa Jewell

1) CUWL meeting November 10-11

a. CUWL updates (Leanne) – see attachment at end of this document
b. LTCC proposal to develop separate tracks for resource discovery and new ILS

i) See report to CUWL on CUWL web site for details. Ken Frazier asked about the scope and whether we would get involved with other campuses (e.g. Big Ten) and work with them on a new software system.   
ii) Various people pointed out that we didn’t necessarily want another ILS per se. Marlys pointed out that we need something for inventory control and circulation and acquisitions--whatever we choose to call it.
iii) Ed Van Gemert said Dave Luke has done a lot of this work at Madison and he will ask Dave to call Marlys so we are all aware of the work done at Madison and in the LTCC so we can move ahead in an informed manner.
iv) Madison is already implementing some of the things in the report. 
v) People are interested in a union catalog.
vi) We need to get other people involved (e.g. people with authentication expertise).
vii) CUWL wants a formal charge created, which Steve Frye and Marlys will develop with input from the Executive Committee. Marlys will share this with LTCC members before this goes to CUWL for approval.

c. State Library of Ohio collaborative grant opportunity – the State Library of Ohio is going use LSTA money and request matching funds from other libraries who will be partners. WiLS will contribute money to be a partner. Kathy Schneider is pushing for state library people to be a part of the discussion (Sally Drew, hopefully Bob Bocher). Ohio hopes to create open source resource sharing software cooperatively. Ten other states (including WI) have indicated interest. They will hire someone to write software that has connectors to the six most common ILS’s. This will be like UB and ILL in a multi-vendor environment. Ohio says they want to eliminate double entry (get a request, find the item, check it out on ILLiad, check it out on Voyager). But she thinks this won’t be just books--it’s about combining UB and ILL and making it better for users. CUWL has asked LTCC to review this and comment to Kathy by the end of November. We will talk with staff on our campuses and make a list of what we want to see this software do.

2) Webinars update (Jon Mark) – Jim Lowrey will do the first webinar on Google Analytics December 2 at 11:00. Jon Mark will send an announcement to the LAMs and to the cuwltech and cuwluser mailing lists. Marlys said there was a question at CUWL about technology assistance, specifically can we centralize the updates for SFX and MetaLib?  Jon Mark will check with Sue Dentinger and Curran Riley to see if we can do a webinar on SFX and MetaLib sooner rather than later. Bill Doering’s presentation on EDI will be next.

3) D2L/Library Integration update (Jon Mark) – nothing new at this time.

4) Digital Marketplace - The demo at the conference demonstrated how faculty create a list of resources for their course and how a student would see this via Blackboard.  There is confusion about how it will actually help students.  Some people pointed out that faculty don’t actually create courses as it was demo-ed. We would like to see data proving that this will save students money on textbooks. It uses federated searching, which was pointed out is not very effective. Ed Meachen will obtain references from some of the schools involved in the project to see if we want to proceed with a pilot.

5) UB search types – Marlys collected the data from all campuses and put it into a spreadsheet. Not sure how to proceed.  Do we need to test the searches to determine which ones work?  Should we hand this off to Edie for review before it goes to LAMs?  We decided to send it out now to LAMs and Edie and see what people say. This might be easier to discuss in person. Maureen is working on scheduling a face-to-face LAMs meeting--probably in January so we will put this on the agenda unless it is resolved earlier.

6) Other Business

a) ILLiad routing rule (Terri) – Stevens Point has made changes in SFX to deal with Science Direct by adding a menu option that populates the Illiad form and then automatically sends it to the right queue in Illiad. Terri will send an email detailing what they have done.
b) Records retention and ILLiad files – Lisa was not on the call so Marlys will follow-up with her via email

Next meeting:  December 9, 9:00-10:00

Submitted by Marlys Brunsting

Notes from the CUWL meeting
November 10-11, 2008

UW System report:
Hub costs static for next year
Requesting that $100,000 taken from library automation fund for diversity initiative be reinstated

Appointment of Committee to assess new CUWL structure:
Work will probably begin in January.  Valerie Malzacher, Chair; Anita Evans; Mary Rieder; Lisa Jewell

DIN Discussion (Digital Commons):
Efforts to get the CUWL din for electronic databases into the Governor’s budget continue. Currently seeking influential business people and faculty who know the governor and would be willing to send letters on behalf of the proposal. If you know of anyone, e-mail Ed Van Gemert. WLA LD&L Committee has adopted the DIN as part of their platform for Library Legislative Day in Feb.

WiLS Update:
Atlas noticed a number of UWS libraries have viewed the ARES reserve software; if interested let Kirsten Houtman know.

OCLC new record policy intended to protect their records from duplicating records that would harm OCLC’s investment. New records may have attribution key.  May need to ask permission of OCLC duplicating our records for something like Library Dynamics.

Update on remote storage:
UW Madison is hoping to get a DIN for a new remote storage facility  into the governor’s budget this year. Would hold about 2 million volumes in 10,000 square feet.

Google books:
Much information has already come out about the settlement that you’re most likely aware of.  Both UW Madison and the Wisconsin Historical Society are satisfied with their relationship with Google and the settlement.

Reports from DICC:
Recommending that MINDS@UW be integrated into the UWDC as one of a suite of services; CUWL Executive Committee will act appropriately on follow-up to recommendations.

New Reference Models Group:
Steve Frye reviewed the survey findings about new models being used at our libraries. Libraries found the most difficult aspect was referral training in recognizing the appropriate time to hand-off to an expert.