Coordinating Committees

CUWL Library Technology Coordinating Committee
Conference Call Minutes
February 21, 2008

Present:  Jon Mark Bolthouse, Marlys Brunsting, Bill Doering, Leanne Hansen, Lisa Jewell, Sharon Knight, Jim Lowrey, Jon Musselman, Terri Muraski, Maureen Olle-LaJoie
Not Present:  Mitch Lundquist, Paul Moriarty

1. Approve January conference call minutes - approved as is

2. Chairs February Conference Call Update

a. In an effort to improve timely communication, we discussed sending out minutes much more quickly.  All coordinating committee meeting minutes should be approved and posted on the wider mailing lists within one week.  These are also posted on the CUWL web site. Chairs/CUWL Reps and working group meeting minutes should be approved and posted on the wiki within one week.  CUWL meeting minutes will be approved and posted as usual.  However, the chair will email a brief summary of decisions made at the meeting within a few days to the CUWL and coordinating committee listservs. 

b. ITMC meeting in Green Lake, April 21-22.  With the new committee structure, it was suggested before that other groups could rotate their attendance at this annual meeting.  The LAMs typically attend because ITMC is mostly technology related, but they have no pressing issues right now.  The Executive Committee will discuss this and decide which group will go to Green Lake this spring.  Leanne asked if the program topic has been set.  Lisa said they are talking about it and have ruled out some things, but nothing has been set yet.

c. Other discussion points are covered under the summer meeting and our goals

3. Summer meeting update - Several people said they would attend both days because there is a lot of crossover with technology, and it’s helpful to see what is coming.  Other topics of interest:  since ELUNA is in California this year and it will be difficult to send very many staff there, there is interest in having staff from Ex Libris come up and talk about the new features in Voyager 7 and some of their other products, such as Verde and Primo.  Terri will post this on the wiki.  Several people are also interested in a digitization program if the DICC has any plans for that.

4. Goals - Updates

a. D2L/Library Integration - Marc Boucher was going to talk to DoIT people but he is leaving his position at Colleges.  He has turned this over to Pat Fellowes.  She needs a couple of weeks to talk to the appropriate people.

b. Distance Education working group - nothing new.  As reported earlier, Steve Frye is going to contact DE librarians from each campus.

c. Options for new OPAC - any comments on the blog?  The task force has done an impressive job with this.  Glad to see they are not focusing only on specific products but are looking at the process as well.

d. Improve consistency of MetaLib implementation - nothing new

e. Review UB consistency settings across campuses - assigned to CRSCC - they accepted our recommendations for committee members, and added Mary Rieder (Colleges).  We are waiting to see who will chair it.  Several tasks are waiting for them:  a) Allow Pickups from Holding Library,  b) Block Local Patrons for UB aggregate Block Limits and c) UB promotion.

f. Perform an assessment of MetaLib (Terri)  - The committee charge is on the wiki, but the group has not met yet.

g. Review Voyager invoicing and licenses (Lisa) - Paul Moriarty has contacted Linda Voyles three times since this was first brought up, but has not received a response.  Marlys will call her to see if that sparks any action.

h. Assist smaller campuses with automation needs -

i. Bill, Jon Mark and Marlys setup a conference call with Dan Hillis at Eau Claire to answer his questions on putting textbook rentals in Voyager.  Deb Strelka from UWGB also participated and several Stout staff were involved since they have a textbook rental program.  This seemed to be very helpful.  Since several people have approached LTCC committee members asking for help, it seems like we can fill a need here and offer more of this.

ii. Allan Davis at Whitewater emailed Marlys with questions about Media Scheduling.  A Q&A document about Media Scheduling could be helpful to others in the future.  Marlys, Maureen and Terri will work on this.

iii. Sharing Access queries - this suggestion came up at the CUWL meeting.  LAMs have tried this in the past with some success but queries can get very specific to one library and are not always transferable.  Bill has hundreds of queries he is willing to share and will send them to this group for comments before posting on the wiki.  His PHP queries could be shared later, if there is interest.  If queries could be organized it would be more helpful.  We might want to start with queries people have developed for the ALS survey.  Does it make sense to share these given that they might not work for every campus due to variations in cataloging practices or consistency in records?  We will ask Jean Gilbertson to broach the idea with the CUWL Executive Committee.  They can decide if it is worth a full CUWL discussion.

i. Create a UW functional contacts lists (Lisa) - Paul heard from some campuses.  Marlys will contact the following campuses to prompt for their lists:  Eau Claire, Milwaukee, Parkside, Stevens Point, Stout and Whitewater.  We will put the list on the wiki so that updating will be easier in the future.

j. Discuss a needs assessment for an ERM  - the people we recommended are willing to serve (Sharon Knight and Michelle McKnelly).  CRSCC added Galadriel Chilton (La Crosse), Chris Kline (Madison) and Karen Jander (Milw).  Steve Frye will ask the USCC if they want to suggest an ILL/Access Services person for this committee.  Richard and Marlys need to work on the charge.  Chairs discussed this and decided the CRSCC will be responsible for the initial part--the needs assessment.  After that is decided, it will be turned over to LTCC with the goal of evaluating/selecting a product/system (if that’s what the first group feels is necessary).

5. Other
Voyager upgrade (Bill) – There is no time during the summer that works for all of the campuses, but given that it takes several weeks to do all the upgrades, we can probably start with Stout in mid-July and end with Madison in August.  The new OPAC design would be nice to have in version 7, but most people are OK with upgrading to 6.5.4.  Bill will check his notes from last year to see what the deadline is for installing it on the test server.  He will also check with Brian to see what dates work for him.


Submitted by Marlys Brunsting