Coordinating Committees
Library Technology Coordinating Committee Conference Call
Minutes - January 17, 2008
Members present: Marlys Brunsting, Bill Doering, Leanne Hansen, Lisa Jewell, Sharon Knight, Jim Lowrey, Mitch Lundquist, Paul Moriarty, Terri Muraski, Jon Musselman, Maureen Olle-LaJoie
Not present: Jon Mark Bolthouse
1. Welcome - Lisa Jewell - Paul will remain full-time until the end of January, then will cut back to half-time
2. Wiki – feedback? - Mitch will create a page for Future of the OPAC and add information on next generation OPACs from the Madison task force.
3. Summer meeting update - 2 days, June 3-4, Health Sciences Learning Center at UW-Madison, some campuses expect to send their staff for both days; others probably would split it up. Primary purpose of this meeting is to interact with our peers. Keynote speaker ideas: a) Susan Gibbons, U of Rochester (anthropological research; social networking tools, also integration with course management systems-see issue of Library Technology Reports); b) Steve Meyer from Madison tech group could talk about Making Your Catalog Data Work Harder. He spoke to the Madison staff about how you pull data out of the ILS, creating a stacks browse and faceted browsing. He helped clarify issues, showed them the options and how they work. This would be a good topic for a general session--not too technical. The Madison next gen OPAC task force could also talk about their findings, c) someone from U of MN to talk about assessment of MetaLib. Other topics: Blackwell experience, Library Dynamics. Update reports from each coordinating committee would be good as long as they are relatively brief.
4. Goals - Updates
a. D2L/Library Integration - a number of campuses are interested in implementing the UW Colleges model on their campuses. Marc Boucher suggests contracting with DoIT to do the backend programming and troubleshooting. The most complex piece is to pull course data from the student registration system. Knowledge of SQL and ASP is necessary. If DoIt provides the service then individual campuses would not be dependent on local database and programming knowledge. If CUWL agrees, Marc and his programmer will talk to DoIT staff to see how much work this would entail and how much it would cost. CUWL would review that information and make a decision.
b. Distance Education working group - the User Services group will be responsible for this. Steve Frye plans to create a committee with the DE librarians from every campus. Give them space on the wiki; create their own charge. We need to forward to Steve our ideas for what this group should work on. It was suggested that they identify the technical people on each campus so that they know who to work with on proxy/authentication issues. They should also emphasize that communication with other groups on campus needs to improve--the libraries need to know about new programs. Their report should be shared with the Provosts on each campus.
c. Options for new OPAC - Madison task force (Mitch) - the group was formed a few weeks ago and has had a couple of meetings. Their charge will be to survey what is out there, learn how people do research and how systems can meet their needs. They don’t want to get too broad. They plan to report back in May. There will be some focus groups to assess faculty and students. They are NOT tasked with assessing a new ILS. They have a blog and Mitch will post that address on the CUWL wiki. They are aware of WorldCat Local and will be looking at it and other interfaces. Bill or Mitch will add citation information for the articles on this topic that Bill has referred to on the list
d. Improve consistency of MetaLib implementation - This issue has been set aside until the MetaLib assessment is completed.
e. Review UB consistency settings across campuses - assigned to CRSCC. We recommend the following people for this committee: Emily Rogers (Access Services, UWGB), Edie Dixon (Automation, Madison), Dineen Grow (Access Services, Madison). Contact Marlys if you have other suggestions.
f. Perform an assessment of MetaLib - assigned to USCC. Steve and Valerie will co-chair this group. Other members: Ronna Hoeper (Whitewater) and Scott Silet (Director, UW-Waukesha). They need 1 or 2 more people. Terri and Sharon volunteered although Sharon said that since Ronna Hoeper is also from Whitewater, they may not need another person from Whitewater.
g. Review Voyager invoicing and licenses (Paul) - Paul is waiting to hear from Linda Voyles to see if a snapshot of usage from each campus, using Madison’s script, will be sufficient.
h. Assist smaller campuses with automation needs - We will make sure there is a breakout session for a technical Q&A at the summer conference. If anyone has anything on Blackwell, please share it.
i. Create a UW functional contacts lists (Paul) - Paul needs to compile the information he has, then contact Marlys to follow-up with campuses that have not yet responded.
j. Discuss a needs assessment for an ERM - this is a project for both the LTCC and CRSCC but we don’t yet know who would be ultimately responsible for it. There is no System money to purchase a product. Richard Reeb heard at ALA the vendors say they are wonderful products, but costly and staff-time consuming. So perhaps a survey of what other campuses of varying sizes are doing is a good start for the working group. Sharing what each campus is doing is something the group might want to work toward. Sharon volunteered to work on this subcommittee. Michelle McKnelly from River Falls was also suggested.
k. Other business
i. Is MetaLib supposed to be updated monthly, as SFX is? Mitch will ask Curran Riley to post an answer on the MetaLib mailing list.
ii. We will have to start planning for the Voyager upgrade to version 7. It should be released sometime in May-July.
Note: after the conference call Marlys asked Bill to coordinate the Voyager upgrade with all the LAMS. He will compile the upgrade options and post to the cuwltech list for available dates.