Coordinating Committees
Library Technology Coordinating Committee Meeting
Minutes 8/15/2007 (submitted by Mitch Lundquist)
Room 224
780 Regent Street
Madison
Attending:
Marlys Brunsting, Chair, UW-GB
Jon Mark Bolthouse, UW Colleges
Bill Doering, UW-La Crosse
Sharon Knight, UW-Whitewater
Jim Lowrey, UW-Milwaukee
Mitch Lundquist, UW-Madison
Terry Muraski, Stevens Point
Jon Musselman, UW-Platteville
Maureen Olle-LaJoie, UW-River Falls
Leanne Hansen, CUWL Rep
Paul Moriarty, UWSA
Guidelines for posting minutes and agendas
-Minutes will be posted on CUWL web site:
http://uwlib.uwsa.edu/committees/technologyinitiatives/meetings/
-Minutes must be approved before posting
Review of Committee charge:
http://uwlib.uwsa.edu/committees/technologyinitiatives/index.htm
-Discussed overall desire to pursue integrated approach to Library systems and facilitate coordination and communication between information systems "silos". Will be need to consult with functional experts and other CUWL groups.
Terms
-LTCC should represent functional needs of system campuses as a group, not necessarily representing the needs of each specific institution.
-LTCC members will ultimately be asked to serve three year terms. To get on track for a systematic rotation where only part of the group will turn over during any particular year, the following initial appointment terms were discussed. The details of turnover will be discussed at future meetings.
2 year appointments:
Brunsting, Knight, Lowrey, Muraski, Olle-LaJoie
3 year appointments:
Bolthouse, Doering, Lundquist, Musselman, Hansen
-Future meetings will be called as deemed necessary and essentially dictated by projects and workload.
Committee Assessment
-A primary rationale for new committee structure is to facilitate communication. The chairs and CUWL representatives of the four new CUWL committees may wish to meet to assess progress.
-The committee is generally supportive of the continuance of general UW-System summer meetings combining specific functional topics with more general discussions.
Communication Issues
-Communication is a major rationale for LTCC. We have an obligation to foster communication between CUWL committees, email list participants, library staff, etc.
-LAMS group will continue and serve to facilitate implementation and operational issues
-Email lists:
cuwltech@maillist.uwsa.edu - broad, self-subscribed list
tech@maillist.uwsa.edu - LTCC members
exlibris@maillist.uwsa.edu - Agreed that we'll use this list for ALL Ex-Libris products including SFX, MetaLib and Voyager
hub@maillist.uwsa.edu - Hub contacts
illiad@maillist.uwsa.edu - Illiad contacts
-List of lists would be useful
-Jim Lowrey will pursue a central, file storage location on the UW-Milwaukee Xythos system for LTCC documents, minutes, etc.
-Jon Mark Bolthouse will lead investigation of Skype as possible tool for conference calls and chat sessions.
CUWL Strategic Directions
-Initial discussion of LTCC goals led into CUWL strategic directions discussions led by visiting CUWL members Ed Van Gemert (Madison) and Pat Wilkinson (Oshkosh).
-CUWL Strategic plan (directions) is not all-encompassing, focused areas deserving of specific attention in next year or two.
-Stress output/outcomes that influence teaching and learning (faculty and students).
Three Strategic Directions:
1. Integrate Information and Services into Learning Environments
2. Build partnerships for learning and scholarship
3. Embrace innovation in services and operations
-Discussion ensued relating to specific objectives in support of strategic directions. LTCC should assign action steps to specific objectives. Also, will need to help prioritize objectives and align with resources.
-Some specific objectives relate to bringing technology to our users, "equalized" access across UW-System, commitment to digital collections (UWDCC), clarify role of repository, simplify off-campus use, investigate new approaches to ILS, system licensing discussion/common systems, tighter integration of Library education into curriculum, scholarly communication, assessment, sharing expertise across system. Marlys Brunsting will draft a document linking LTCC goals with CUWL strategic directions.
Setting 2007-08 Goals and Timeline
-create expertise list across system (strat. Dir. 3.3) - Year 1
-Review options for a new OPAC; keep apprised of new products like WorldCat Local, Primo, Evergreen - Year 1
-Improve consistency across campuses of the MetaLib implementation including specific features and variables. Initial step to provide report to CUWL outlining how specific schools have implemented the software. - Year 1
-Assess Voyager application use and number of licenses in current contract - Year 1
-Assist campuses with D2L/Library Integration Taskforce recommendations as needed - Year 1
-Discuss a “needs assessment” for an Electronic Resources Management (ERM) system such as Verde with other CUWL committees and functional groups. - Years 1 and 2
-Work with User Services committee to assess distance education problems. Better communication needed to address needs of special user populations with ambiguous campus affiliations. - Year 1 and ongoing
-Assist smaller campuses with automation needs - Year 1
Voyager invoicing
-Bill and Paul will pursue with Brian Wilson to assess the number of concurrent OPAC sessions, "highwater" marks for client use, etc. and compare with current contract license.
Distance Education
-Continue to follow UW System Identity and Access Management (IAM) procurement process?
-Work with Access Services group to ensure open communication relating to distance education users and access needs
-Discussed various issues related to Voyager authentication.
-Our central authentication mechanism, IAA, handles "front-end" authentication not authorization
-All system campuses have their own library patron databases to "authorize" users
-With many patron databases, coding of links between IAA and local patron databases is potentially complex. Attribute information is not consistent.
-Could there ever be a single, UW System, Library patron database?
SFX/MetaLib
-Do these services need to be assessed and if so what is the goal of the assessment? Specific issues may be functionality, implementation, maintenance, metasearching, "content management" functions (managing resource lists, etc.).
-A formal evaluation is not necessarily one of the strategic goals of CUWL, however some analysis of the implementation and related issues may be in order.
-Marlys will initiate LTCC effort to provide a report to CUWL outlining current "state" of implementation across UW-System.
Records retention
A "non-LTCC" working group has been formed to work with UW-System legal to outline records retention schedules for various Library systems. The results will be shared with the LAMS and LTCC to help assess any issues with implementation or compliance.
Meeting Adjourned