Collections & Resource Sharing Coordinating Committee
April 11, 2011– 1:30 PM
Committee Members Present: Carol Elsen (Whitewater, Minutes), Paula Ganyard (Green Bay,CUWL ), Karen Jander (Milwaukee, Chair), Dina Kaye (Parkside), Felice Maciejewski (UWSA), Richard Reeb (Madison), Tom Reich (Stevens Point, CDC Chair), Mary Rieder (Colleges, Past Chair), Joan Robb (Green Bay), Lori Wedig (Platteville)
Absent: Janice Bogstad (Eau Claire), Kirsten Houtman (WiLS), Michele McKnelly (River Falls)
1. Changes or additions to the agenda
2. Minutes from March 14, 2011 meeting
a. Unanimously approved
3. ICOLC (International Coalition of Library Consortia) Conference update – Felice Maciejewski
a. Felice reported on a session where vendors were given 25 minutes to give information on their companies and then entertained questions from attendees.
i. Presenters included ArtStor, ACS, Sage, JSTOR.
ii. The ACS presenters explained their pricing structure and stressed that their #1 goal for pricing is to make it easily understood by their customers; many attendees expressed dissatisfaction with ACS pricing; ACS staff do not see the conflict of interest in accreditation that some of their customers expressed concern about and they did not appear upset by the librarians dissatisfaction with their organization.
1. ACS stated that their primary commitment is to chemists and academic departments; they do not see libraries as priorities.
2. Mary Rieder asked if the CUWL directors could draft a letter to all the UW chemistry departments explaining the problem with ACS pricing.
iii. The Sage presenters stressed that their allegiance is to the society publishers which supply their content; they had no answer to attendees’ questions about where libraries fit into their priorities, though they seemed uncomfortable with the frustrations expressed by attendees.
b. Another conference topic was license agreements. One of the important areas is to reject any contract language that requires non-disclosure of pricing.
4. Bill back and budgetary update
a. Felice reported that she has had several meetings about the UW Systems library budget, including one with Ed Van Gemert and Ed Meechen.
b. The shared electronic collection and statewide delivery are the two biggest costs as well as the top priorities for UW System libraries. There is not any informational update on the budget for libraries.
c. Other services like commercial document delivery and net lender payouts may be cut.
5. Collection issues
i. Felice will send out the spreadsheet to the CRSCC that shows the titles EMERALD says we can access; after this group reviews the list, it can be sent to the CDC so libraries can compare it to their lists of what they should be able to access.
b. Spring renewals
i. Kirsten is compiling pricing and should have the LexisNexis renewal price by the end of the week. She already has the Oxford pricing.
ii. While Karen is on vacation over the next few weeks, Felice will work with Kirsten Houtman and Tom Reich to assemble pricing and call a CDC teleconference to vote on renewals.
c. Opportunity to change to Proquest interface for resource to save money
i. This committee declined to pursue the ~$1,000 savings for PsycArticles because PsycInfo would still be in EBSCO.
ii. We agreed that EBSCO should be asked to match the ProQuest quote (though the majority of the cost is from APA and the vendors don’t make a lot on this product).
6. Book Procurement RFP update
a. Richard Reeb gave an update on the progress of the RFP. It was released April 1. Today (April 11) is the deadline for questions from vendors and April 29 is the deadline for proposals.
b. Richard has received two questions from vendors via Ruth Ginzberg and has drafted responses.
c. The RFP evaluation sub-group includes Richard (chair), Ruth Ginzberg (UWSA, non-voting), Felice Maciejewski, Mary Rieder, Julie Chase (Dane County Library Service Director) and Carol Elsen. Diane Passafaro (UW Milwaukee) and Jackie Crinion (UW Madison) will serve as experts on approval plans in an advisory capacity only.
a. The ebook charge, mentioned in the March 14, 2011 CRSCC minutes, will not be drafted until after the May 4 Ebook Summit.
b. Common Systems – funding for resource discovery was approved and will be voted on at the meeting of UW Provosts on April 14-15.
c. Karen will be on vacation during next CUWL meeting but Felice can report back to us. Joe Tomich (UW Milwaukee) will call in to the CUWL meeting to answer any questions the directors have about the shelf ready report.
Next conference call will be May 16, 2011 at 1:30 (This meeting was canceled. Next meeting was scheduled for June 13, 2011 at 1:30)
Secretary: Lori Wedig