Collections & Resource Sharing Coordinating Committee
September 13, 2010 – 1:30 PM
Present: Committee Members: Carol Elsen (Whitewater), Paula Ganyard (Green Bay,CUWL ), Kirsten Houtman (WiLS), Karen Jander(Milwaukee, Chair), Dina Kaye (Parkside) Paul Moriarty (UWSA), Michele McKnelly (River Falls), Richard Reeb (Madison), Tom Reich (Stevens Point, CDC Chair), Mary Rieder (Colleges, Past Chair), Joan Robb (Green Bay), Lori Wedig (Platteville).
Absent: Janice Bogstad (Eau Claire)
Secretary for this Meeting: Dina Kaye
1. Changes or additions to the agenda
2. The minutes from meeting of August 17, 2010 were approved with corrections:
(1) 5.d.(4) Richard feels it’s too [strike] divisive and [strike] but pointed out that costs could be allocated in one of two ways (FTE or usage); Paul and Richard will discuss this more
(2) 6.a.: Michelle suggests that we review scope and negotiate with Thomson on this contract because we had good success with LexisNexis; contract goes from 2010-2012, but we will re-negotiate then
3. YBP performance update on transition and conversation
a. Ruth Ginzberg and Paul met with YPB reps re: summary from campuses; seemed to be satisfaction with solutions to issues. Ruth reminded them that we do a competitive process. We may come back toYBP for an extension to complete process.
4. Renewals update
a. Paul will contact vendors on SEC renewals for January and asks that the CDC vote on renewals by end of October.
5. CDC meeting plans
a. Will be held in Madison; Paul will make local arrangements; Tom will facilitate date at end of October.
6. Ongoing projects/Updates
a. CUWL Summer Conference
b. Book Procurement RFP Working Group
c. 3M Security Strips
i. Campuses can order directly from Minitex. Karen will call rep at Minitex to negotiate consortium rate.
d. American Chemical Society renewal
Richard has usage data which skews the prices for each campus dramatically. Previous model was based on the print subscriptions each campus had. Karen suggested that we could transfer this to the DIN if passed. Karen suggested that this be discussed at CDC meeting to get feedback from every campus. Mary suggested that ½ should be divided equally and other ½ by FTE for 1 year as a transition year. Richard will send out revised numbers to this committee.
e. Database Exploratory Working Group
Michelle trying to procure Westlaw trial for later this fall.
f. Collection Development Committee
Addressed in 5.
g. Key Electronic Resources and Contacts
Mary will work with Karen.
They were not willing to lower the cost; campuses should negotiate individually. Whitewater and Stout accepted; other campuses opted out. The Milwaukee Journal Sentinal is a major factor, but it is in Westlaw; however, it can’t be listed in SFX.
i. Other outstanding topics
5. Review strategic goals for CUWL – new projects?
-Is it too soon to begin preparing for additional monies/DIN request for the Shared Electronic Collection?
a. Shall we use the current SEC model, survey campuses on commonly subscribed to databases not paid by SEC or have CUWL should address this first to give us more information and a direction?
b. Karen will craft something for CUWL report and addressing CUWL’s strategic goals 2(5) and 3(2).
7. CUWL Resource Discovery Taskforce
Karen asked for a volunteer rep to this taskforce; she will go back to taskforce if it’s critical that they have a rep from CRSCC.
8. IOP—it is unclear whether the license states that we can’t cancel any titles.
Paul is going to follow on the license terms with Ruth.
9. YBP people pool,
Karen and Mary will work together, get names from CDC, different areas where people could use assistance, specifically with EDI issues.
10. Last Copy
Joan suggested a sub- committee work on reviewing current policy and then bring to CDC or CRSCC; Joan and Karen will come up with list for committee members.
Next conference call: October 11, 2010, 1:30-3pm.
Meeting adjourned: 3:00pm.