Minutes Collections and Resource Sharing Coordinating Committee
March 3, 2010
Committee Members Present: Ewa Barczyk (Milwaukee, CUWL Rep), Janice Bogstad (Eau Claire), Erin Czech (Oshkosh), Karen Jander (Milwaukee), Lisa Jewell (UWSA), Lee Konrad (Madison), Michele McKnelly (River Falls), Tom Reich (Stevens Point), Mary Rieder (Colleges, Chair), Joan Robb (Green Bay), Kathy Schneider (WiLS), Judy Wurtzler (Platteville) Excused: Richard Reeb (Madison)
Guests: Chris Chamness (Colleges), Ruth Ginzberg (UWSA), Natalee Hattig (Madison)
Chair Mary Rieder convened the conference call through FreeConferenc.com utility at 1:02 p.m.
1. Minutes of the Feb. 3, 2010, teleconference meeting were approved as submitted.
2. Announcements: a.) Webinar on ILLiad 8 will be held March 9; b.) WiLSWorld will be held July 21-22; c.) ELUNA (Ex Libris User’s Group of North America) will hold their annual conference in Milwaukee in May, 2011.
3. Discussion of Institute of Physics 2010 Renewal: Lisa Jewell received a message from IOP stating that our renewal cost for 2010 will be $19,165. This would put the SEC budget in further deficit. Judy Wurtzler put together a list showing the 2010 prices for the titles that were listed on the 2007 titles spreadsheet. With the titles in this journal package changing every year, Mary Rieder is updating the list with the various campuses reporting their subscriptions. Ruth Ginzberg reported it turns out our original contract actually expired in 2008. Ruth Ginzberg is willing to assist in working with IOP and CRS to get a similar agreement where if two libraries picked up a subscription to the same IOP title, it is added to the shared collection. Lisa Jewell, Natalee Hattig and Ruth Ginzberg, worked together to locate the 2002 contract with IOP and a 2005 amendment that was made to it. The 2005 amendment only extended the contract through 2008, so as noted, technically we do not have a contract. Ruth Ginzberg and Karen Jander will contact Bret Tobias of IOP to get more detailed information on the renewal, including an itemized list of the titles in the package and their cost, and to lay the groundwork for a new agreement.
4. February CUWL Meeting Update: CUWL voted unanimously to accept the ProQuest Central/Lexis-Nexis Academic Universe Working Group's recommendation to renew Academic Universe. At the CUWL meeting, Mary Rieder broached ideas of increasing the SEC budget for FY11. However, the directors are still waiting for news regarding the CUWL budget. Lisa Jewell reported to CRS that she has talked with Ed Meachen and there is a possibility of some System money being available to cover the SEC deficit this fiscal year. CRS will need to develop an action plan, for next year and the years beyond, which can be taken to CUWL. Mary Rieder shared a draft of the UW Research Network Pilot with CRS, reporting the trial is “a go” and the first group of UW fellows is being recruited. Ewa Barczyk reported that the CUWL Organizational Chart is almost ready to be posted. CRS has the most working-groups among the coordinating committees. Kathy Davis, Chair, Efficiencies Task Force, delivered a preliminary report to CUWL. The next step for the Efficiencies Task Force, with the help of CUWL members, is to establish and prioritize short and long term projects. The full minutes of the CUWL meeting will be forwarded once they are distributed by CUWL.
5. CUWL Summer Conference CRS Programs: Tom Reich reported the summer conference program is shaping up. CRS/CDC programs include: Resource Delivery task force - UB/ILL; Illiad 8; Shared Electronic Collections & BadgerLink; Blackwell to YBP; Database Exploratory Working Group; and Database Statistics. Mary Rieder has recruited representatives for the various roundtable and breakout sessions; with some slots still being developed.
6. Book Procurement Contract Working Group & YBP Update: On Feb. 16, Mary Rieder and Ruth Ginzberg met via teleconference with Mike Walmsley, Mike Arnold and Alice Perry of YBP. (Baker/Taylor) YBP agreed to extend and renew the contract under the current terms we had with Blackwell for another year, until June, 2011. At that point, there will still be one more renewal possible on the original contract. Campuses can resume planning for the switch-over to the GOBI software and YBP’s services. Joan Robb reported that UW-Green Bay had a GOBI webinar training session, and book shipments are more frequent via YBP than previously under Blackwell.
7. bX Recommender Service Trial Update: Michele McKnelly reported the trial is going well and has been extended to March 26. Campuses should encourage use of the survey, with faculty and student feedback especially important.
8. Resource Discovery Harvesting Licensed Databases Working Group Update: Mary Rieder reported membership includes: Natalee Hattig (Madison), Cynthia Huebschen (Oshkosh), and Lee Konrad (Madison, RDETF Liaison), and others are still welcome to join the group. The group’s questions for the RFI are due by April 30. The Core Resources List should be developed by the end of the summer so that it can be included in any RFP developed in the fall. Jill Markgraf from User Services said that her group would be willing to help develop the list. The group can start developing this list with several lists that already exist such as the databases already in the SEC, the lists developed by Richard Reeb and Jackie Crinion for the last DIN request, and the list of databases ordered through WiLS that Cheryl Bradley shared with the CDC.
9. Database Exploratory Working Group: CRS Chair, Mary Rieder, has given the working group its’ charge. Charge: This working group will explore the need for legal, news, business and international database content before the 2011 Lexis-Nexis Renewal to see if other products or combination of products would better suit the needs of UW library users and could be purchased within current budgetary constraints. This group should present its findings to the Collections & Resource Sharing Coordinating Committee and the Collection Development Committee at their joint meeting in Fall, 2010. Membership includes: Galadriel Chilton (La Crosse), Ella Cross (Superior), Cynthia Huebschen (Oshkosh), Michele McKnelly (River Falls), Cheryl O’Connor (Madison), Peggy Turnbull (Colleges).
10. Wisconsin Newspaper Association (WNA) Database: The Wisconsin Department of Public Instruction (DPI) is considering licensing a database from the Wisconsin Newspapers Association (WNA) which contains full-text for most of the daily and local newspapers in the state. Such a database would be valuable for both Public Libraries and Academic libraries, but would likely be restricted to in-library use, and will probably have a 30-day embargo period. Sally Drew is currently setting up a group to test the database.
11. In other business, several CRS members reported that their campuses have received extremely high price quotes from NewsBank for its America’s News, Access World News, and Research Collection products. To date, NewsBank has not offered a more regional or Wisconsin only, news resource package. The price quotes, sent to campuses, are conditioned by possible discounts of 5% to 40%, depending on the number of schools who purchase one of the databases. The general feeling of CRS, CUWL liaison to CRS, Ewa Barczak, (and CUWL Chair, John Pollitz), is that the quotes are outrageous and we should boycott the product until they come up with more reasonable pricing. CRS member Kathy Schneider, WiLS, noted the public libraries are planning to do that, too. Each campus should share their price quotes with Mary Rieder, who will create a list so CRS has some idea how much revenue NewsBank is hoping to generate from UW System.
12. Next CRS Meeting: Wednesday, April 7, 2010, 1:00 PM
The meeting via conference call was adjourned at 2:15 p.m.
Minutes respectably submitted by Tom Reich, secretary of the day.