Coordinating Committees

Collections and Resource Sharing Coordinating Committee

Teleconference Meeting
Feb. 3, 2010

Attending: Ewa Barczyk (Milwaukee), Jan Bogstad (Eau Claire), Erin Czech (Oshkosh), Kirsten Houtman (WiLS), Karen Jander (Milwaukee), Lisa Jewell (UWSA), Lee Konrad (Madison), Michele McKnelly (River Falls), Richard Reeb (Madison, secretary), Tom Reich (Stevens Point), Mary Rieder (Colleges, Chair), Joan Robb (Green Bay), Kathy Schneider (WiLS), and Judy Wurtzler (Platteville).

Minutes of the Jan. 6 teleconference meeting were approved as submitted.

Kathy Schneider reported on the commercial document delivery activity for the first half of the FY minus the Wiley data. She pointed out that 25% of the costs will be deducted from libraries’ deposit accounts managed by WiLS.

Lexis-Nexis Academic Universe Renewal Recommendation from CDC: The Working Group, chaired by Michele McKnelly, recommended that Lexis-Nexis be renewed for 2010 and that a new group be appointed to explore whether other affordable products or combination of products may be better suited to meet the needs of UW libraries. As reported by Judy Wurtzler the CDC voted in support of this proposal with one campus dissenting and one abstaining. The CRS unanimously endorsed the recommendation which will now be presented to CUWL for final approval.  After CUWL has acted on the recommendation and assuming they approve it, Michele McKnelly will inform Mike Peters of the decision.

Shared Electronic Collection Budget for FY11: Discussion focused on the nearly $10,000 projected deficit for the current year.  If the overspending cannot be covered by other System funds, if available, Mary Rieder will propose to CUWL that each campus and the Colleges contribute an additional 10% this year to the SEC budget. She will also calculate the anticipated expenditures for FY11 assuming all the currently funded resources are renewed and increase 5%, and how the CUWL directors wish to offset those additional projected costs. One suggestion will be to increase the total contribution of campus libraries by $50,000 for FY11.

Book Procurement Contract Working Group Update:  Ruth Ginzberg and Mary Rieder had a conference call with Mike Arnold, Mike Walmsley, and Alice Perry on Feb. 1 to discuss the Blackwell/YBP contract.  According to the contract signed in 2007 the State of Wisconsin must agree in writing before the existing contract with Blackwell can be transferred to YBP.  Ruth is going to draft the consent form and send to YBP. Since the state also has to agree to any changes in the services being offered by the new company, the Book Procurement Contract Working Group is being asked to review the complete RFP responses from both Blackwell and YBP from 2006 and do a “gap analysis” of the differences between the two with respect to services and costs. Differences will be discussed and, it is hoped, resolved during the next conference call on Feb. 16th. Libraries should not switch over to Gobi until these differences have been resolved.  Members of the Book Procurement Contract Working Group are:  Jan Bogstad (Eau Claire), Jackie Crinion (Madison), Ruth Ginzberg (UW Procurement), Lisa Jewell (System), Diane Passafaro (Milwaukee), Mary Rieder (Colleges, Chair), Joan Robb (Green Bay), and Judy Wurtzler (Platteville).

Adding holdings to Gobi by reporting ISBNs to YBP:  Richard Reeb asked the group to reconsider YBP’s offer of adding several years of our holdings to Gobi because we will not be maintaining this breadth of holdings in Gobi after we begin using their service for new orders. Is this one-time effort worthwhile?  Can YBP have the holdings recorded in Collection Manager migrated to Gobi?  Some agreed that limiting to Collection Manager’s data was sufficient;  others could go either way. Mary Rieder will ask Mike Arnold if YBP is capable of pulling the data from Collection Manager. 

bX Recommender Service Trial update:  Michele McKnelly reported that implementation of the trial has been more complicated than expected. Free trial period lasts 30 days; all campuses should end trial on March 1st or run risk of incurring charges for service. Trial includes online survey for users; already some 70 responses have been submitted.

Resource Discovery Initiative – Criteria for Harvesting Licensed Databases:  Mary Rieder reviewed the charge and asked for volunteers. Lee Konrad volunteered to serve.  Since the group will be expected to submit the criteria they develop for an RFI to the Resource Discovery Exploratory Task Force by April 30th, CRS members should forward names to Mary very soon. Valerie Malzacher is serving as the liaison to CUWL.

Database Exploratory Working Group:  As recommended by the Lexis-Nexis Academic/ProQuest Central Working Group, a new ad hoc committee will be created to explore the need for legal, news, business  and international content  and to determine whether other affordable products or combination of products are better suited to meet the needs of UW libraries. This group will be expected to present its findings at the CRS/CDC joint meeting in the fall.  Those interested in being part of the group include Galadriel Chilton (LaCrosse), Tom Reich and Michele McKnelly. Committee will begin its work around mid-March.  Names of other possible committee members should be sent to Mary Rieder. 

Submitted by Richard Reeb