Coordinating Committees

Collections and Resource Sharing Coordinating Committee

Minutes for the September 3, 2008 teleconference meeting

Time:  Meeting began at 9:05 a.m.

Attendance: Richard Reeb (chair), Karen Jander (minutes), Ewa Barczyk, Ron Hardy, John Jax, Lisa Jewell, Lisa Pillow, Tom Reich, Mary Rieder, Kathy Schneider, Dina Kaye
Absent: Lee Konrad

Minutes from the July 2 meeting were reviewed and approved with corrections incorporated. 

There was a brief question from the Document Delivery Working Group. Data has been difficult to get. Richard would like information by CUWL’s next meeting. The working group will meet to address his request.

Ewa gave a brief update from the CUWL meeting. She will send out a bulleted summary of action items. The UW System annual conference will be at the Pyle Center on June 4-5, 2009. The proposal from the Document Delivery Working Group was accepted. LibQual data has been given to Nola Walker. A proposal is being developed for WLA Foundation funding. UB recommendations were passed. Next CUWL meeting will be on November 10-11 in Green Lake. The DIN was passed by the Regents and CUWL is working on an advocacy plan. 

Richard is working on expanding the resources to be considered for DIN money.

Ron submitted a revised charge for the Document Delivery Working Group. Members have not been asked if they will continue working on the group. There is not a representative on the group from each campus but Mary W. uses a list which has all institutional representation to update all campuses on the committees’ work. We will give the charge and end date for completion of June 30, 2009.  The new charge was approved. Ron will have the revised charge updated on the website.

-Revised Charge (with end date of June 20, 2009) - The working group charged with developing recommendations on the use of the commercial document delivery funds will be further charged with overseeing the implementation of changes to the pilot project approved in July 2008 by CUWL. This will include advising and assisting WILS in the implementation of purchasing cards for campuses; evaluating existing vendors in the pilot project and recommending any additional vendors to add; developing a procedure for data collection on the use of the funds; and developing a plan to promote the commercial document delivery pilot to each campus.

Dina questioned how others are keeping trainers skills current with Library Dynamics. Is onsite training available?  Joan Robb who is leading the Library Dynamics working group will put a response together. This will be on the CDC agenda for their October meeting.

Richard was looking for a volunteer for the 2009 UW System Conference Planning Committee. We will have representation from each of the four Coordinating Committees. The Chairs will have an advisory role. Dina Kaye volunteered.

Ewa gave an update on the shelving survey. Many campuses are near or at capacity. The Regents approve Madison’s request for an offsite facility but costs are a question. Some responses were not given. Ewa will continue to update us on this issue. She will be taking the results of the survey to Ed Van Gemert.

It was decided that an in person meeting would be of value. A joint meeting in spring with the CDC was suggested.  

We discussed the email from Terry Wilcox on behalf of the Delivery Services Committee. They have developed a best practices document for use by libraries participating in the statewide delivery network. This is not a UB issue. Mary will contact Terry to inform her of this.

Richard asked how we felt about our communication mediums, the CUWL website and Wiki. The official documents should be kept on the website through Karen Dunn. Back ground information and working documents would be held in the Wiki. It was suggested that we get rid of projection information for past years on the SEC budget. We will just be using 7% for future projections. Richard will have it corrected

Next meeting will be a teleconference on Wednesday, October 2, 2008 at 9:00.

Meeting adjourned at 10:00 a.m. 

(Minutes respectfully submitted by Karen Jander)