Coordinating Committees
Minutes
Minutes
CUWL CDC Meeting
208 Regent St. Office Building
Present: Todd Mountjoy UW Colleges
Mary Rieder UW Colleges
Roni
Carey UW
Joan
Robb UW
Jenifer Holman UW La Crosse
Susan Barribeau UW Madison
Richard Reeb UW Madison, Chair
Karen Jander UW Milwaukee
Janet Padway UW Milwaukee
Ron Hardy UW Oshkosh
Cynthia Huebschen UW Oshkosh
Kim Bartosz UW Parkside
Sylvia Beardsley UW Parkside
Judy Wurtzler UW Platteville
Michelle McKnelly UW River Falls
Cathy Palmini
UW
Bill Johnston UW Stout
Sharon Knight UW Whitewater
Dianne Witte UW Whitewater
Lorie Docken UW System
Paul Moriarty UW System
Jay Kirk
Unable to attend: Deb Nordgren UW Superior, Jan Bogstad UW EauClaire
I. The meeting began at with introductions of all present.
II.
Motion was made by J. Padway and seconded by R. Hardy
to approve the minutes of the
III. ACS Discussion
Doug Storm, Senior Account Manager of the American Chemical Society,
was present to discuss how we receive ACS titles, how we pay for them, and policy changes. The archives (Legacy Archives) will now become a static file (1879-1995). The web editions will grow 1996-. The Legacy Archives can be purchased for a one- time charge of $20,000-$60,000, depending on school size, with a 1% annual access fee. Each campus would have to purchase the archive separately. The archive is not a member of the LOCKSS Project.
Doug provided information on a new title, ACS Chemical Biology, list price $1950.
It’s focus is the study of chemistry in living systems and has a health and medicine focus. Web site www.acschemicalbiology.org Editor is Laura Kieslling from UW Madison.
Doug asked campuses why they were still retaining paper copies? Faculty pressure is the main reason. Lorie asked for campus reactions where campuses have cancelled the paper and there has been none.
When asked what would happen if a campus dropped electronic access to a title, Doug indicated that a CD Rom would be provided with pdf ‘s of the content requiring adobe acrobat for access.
Doug noted that it is quite inexpensive for ACS members to subscribe to paper copies themselves (up to 5).
Regarding ACS billing, ACS will be sending out 2006 bills directly to campuses. ACS can be paid directly or this can be done via a subscription agent.
The 15% of the subscription cost picked up by UWS will not be included in these invoices.
ACS librarian’s website is http://pubs.acs.org//4librarians
IV. Collection Management Taskforce Update – Joan Robb
The main points of the Feb. 2004 taskforce charge include the following:
Conduct a thorough review of collection management issues of
System-wide import to include:
-assessment of gaps and duplication
-recommendations for de-selection and re-selection of resources as requested
-approaches to reduce unnecessary duplication of library materials
both print and electronic to free funds to increase depth and breath of
collections
-consider approaches to managing library facilities to accommodate the growing
UW library collections.
Discussions in the fall identified major strategic goals:
· Serial duplication
· Monograph duplication
-began working on overlap study and Voyager queries
-began investigating YBP trial
· Reference collection duplication
· Article access-expand rush article delivery in lieu of local holdings
· Scholarly communications-promote other means of scholarly communications
The primary focus has been on the first two goals. Data gathered from the campuses’
journal purchases $500 and over will be discussed in a serials overlap study
by Lorie and Joan shortly. Monograph duplication has been most effectively
addressed by some type of collaborative book purchasing program. Following a
review of the literature and discussions, the most progressive model and one most
applicable to our state was the collaborative book purchasing program established
in
including development of policies and procedures, identification of collection gaps
and strengths, establishment of a central storage facility, and the contracting of a
single book vendor. In April, the OCLC Collection Analysis Services (CAS)
was presented via webcast. CAS analyzes the content of collections against other
collections using three search strategies: publication date, overlap, and uniqueness.
CAS was reviewed as a possible means of determining UWS collection overlap.
Based on information from these meetings, the Taskforce made the following
recommendations to CUWL in May 2005:
- Since YBP is already on state book contract, to set up a 6 month trial to the
- CDC review Last copy policy for relevance for books and journals before
extensive weeding is done. Approved and given to CDC to complete.
- Investigate volume discount delivery through commercial vendors. Approved
and referred to Resource Sharing Coordinators.
- Develop publicity and information of initiatives for “one system –one library”
to educate faculty and administration. Approved and referred to Taskforce.
- Adopt existing survey and send out to CUWL to assess long
and short term space needs in library buildings. (Lorie will contact Ed Van
Gemert to use survey he has used). Approved and referred to Taskforce.
A discussion item to approve a subscription to CAS for one year was rejected
pending further justification. The cost is currently very high ($35,000) and there
was no firm strategy for use of the massive amounts of data that would be
generated, nor a plan for staffing to analyze the data. At this time, the product
will not be pursued.
Yankee Book Peddler(YBP) presented
a program on its
campuses June 1 and followed up with on-site training for trial participants
in July. The Taskforce is currently compiling a survey to be completed by all
participants at the end of the trial. Campuses should be tracking the number of
requests made via
negative of a shared acquisition system. The current book contract expires in
November and a new RFP will need to be done. Depending upon how the trial
goes, we will discuss whether the contract will be for a single vs a multiple
vendor. The current contract will most likely be extended so that the
new contract would begin
Richard noted that
campuses own, and items ordered even though other campuses own.
Only
recommended that other campuses might want to keep similar data.
Kim asked what the impact on workflow would be. It is one of the
intended purposes of the survey to examine the impact of a shared acquisition
system on workflow.
Serials duplication of titles $500 and over – Lorie/Joan
Lorie reviewed the large spreadsheet that was previously distributed via email. It
outlines holdings of journals by title, publisher, and by campuses owning a title.
The purpose of the analysis is to identify areas where extensive overlap
exists, where cancellations of paper duplications are possible, where possible
options for statewide licensing might be more cost-effective, and where paper
is being duplicated in online collections, such as might exist between Psyc-
Articles and many Sage subscriptions.
A working group was created consisting of Ron Hardy, Jenifer Holman, Joan
Robb, Karen Jander, and Richard Reeb to look at the data in more detail,
develop strategies for use of the data, and report back to the CDC. Campuses
were also asked to examine the lists, make decisions based on the overlap,
communicate with other campuses as needed regarding possible cancellations,
and notify Lorie of updates to journal lists based on changes made in 2004 so
that the 2005 lists are updated and accurate. Lorie will send out an Excel
template.
V. Last copy policy – Richard
As noted previously in the Taskforce recommendations and approved by CUWL, the CDC has been requested to update the Last Copy Policy. Richard provided a revised
version. Michelle recommended that Wiscat be removed as a bibliographic
control source. After some discussion, it was recommended that specific subject areas be removed leaving only “titles in subject areas for which UW libraries are known to have collections of national importance and subject areas of important to the state’s economy.” Michelle moved that the changes be approved. Joan seconded and the motion carried. Richard will present the revised version to CUWL for approval and Joan will take it back to the Taskforce.
VI. Budget – Lorie
There are no subscription reductions needed for 05/06 which includes the budget reduction. For 06/07, however there will be a sizeable deficit. Lorie asked how we should best approach this. It was noted that the cut will have to be of a sizeable item or items, as has been mentioned before, approximately $225,000. Three possible titles fall into this category: Web of Science, Academic Universe, and ABI/Inform combined with some other title. Most discussion focused on Web of Science and its need on some campuses and costs of individual acquisition. There is a feeling that
pricing for this product is somewhat fluid, so this will be investigated. Individual campus pricing will also be sought. Individual pricing will also be obtained for Academic Universe and pricing will be obtained for the Premium version of
Business Source Elite.
Campuses are asked to go back to their reference staffs and look at what they can work without that will have the least impact on their campus and bring back recommendations for reductions to the next meeting.
VII. Resources for 2006
A. Web of Science – Dialog is an option if not picked up
Perhaps individual costs would be cheaper than the group
Use data only available by file
B. ACS – Lorie will get usage data together for campuses
C. Emerald – Richard outlined the subscription terms which locks us in at the
point of contract. We receive 144 titles and retain 54 subscriptions, 22
of which are duplicates. Contract ends in 2006.
Susan B. informed the group that Phil Davis (a bibliographer at
Cornell) discovered that Emerald has through the years, republished
articles without notification that they were doing so- meaning, among
other things, that subscribers were purchasing duplicate content
without knowing it. It is quite a few articles so far (more than 440)
in many journals (73 so far) from 1975-2003.
D. Project Muse – 2006 package has been announced; Premium package has
additional content but will not be affordable by UWS. Look
at website for additional information.
VIII. Sage Full Text Content – Sue Byrum of CSA was present to provide information on
Fulltext Collections. There are 10 collections of journals
grouped by subject, averaging 37 years of backfiles. Paper
cancellation is an option. It is Z39.50 compatible, has
cross-linking, and usage data is available.
A 45 day trial will begin Sept. 15 –Oct. 30
Costs would be covered by campuses and although costs
would not decrease, access would to titles would increase.
IX. Other agenda items
A. Royal
Society of Chemistry –
backfiles for $36,000. RSC will extend access to
other campauses for an additional $2000. Mil-
waukee offered $2000.
However,
because the Chemistry Dept. has now decided
they cannot contribute toward its purchase.
B. NewsBank – World News Collection - Lorie will send out trial information.
Cost is $145,000. No interest was expressed.
C. Next meeting: October, to be announced to cover January renewals and items
mentioned during meeting
Meeting adjourned at