CUWL Collection Development Committee (CDC) meeting, October 8, 2004

 

Attending:  Susan Barribeau (Madison), Sylvia Beardsley (Parkside), Janice Bogstad (Eau Claire),  Roni Carey (Eau Claire), JoAnn Carr (Madison), Galadriel Chilton (LaCrosse), Lorie Docken (UWSA), Ron Hardy (Oshkosh), Cynthia Huebschen (Oshkosh), Karen Jander (Milwaukee), John Jax (LaCrosse), Chris Kline (Stevens Point), Sharon Knight (Whitewater), Janet Padway (Milwaukee), Cathy Palmini (Steven Point), Richard Reeb (Madison), Joan Robb (Green Bay), Judy Wurtzler (Platteville).

 

Sylvia Beardsley called the meeting to order at 10:05 a.m.

 

A motion for acceptance of the minutes of the Jan. 26, 2004 phone conference was made by Janice Bogstad and seconded by John Jax.  The minutes were approved. 

 

Since some libraries are beginning to withdraw print volumes of serials and shifting reliance to the e-version of the title, John Jax raised the issue of the “last copy” policy for access and ownership asking to what extent  to what extent it is being followed.   Richard Reeb reported that at least for the journals Madison owns in paper and also have licensed through JSTOR the last copy policy is being observed.  These volumes comprise one of the categories of materials very likely to be transferred to the storage facility (formerly the Middleton Library) that will be ready in 2005.   However, he acknowledged that the Madison campus cannot afford to purchase all journals in both the electronic and print formats.   Richard agreed to review the existing policy and to identify differences between policy and practice or to propose changes that will address any disparity.  The policy approved by the CDC and CUWL in 1999 is available at http://www.uwsa.edu/olit/cuwlweb/cdc/cdclcr89.htm.  He also suggested that notice of the intent to withdraw serial volumes could be communicated by email to the CDC allowing others two weeks or so to claim any for their own collection.

 

The Collection Management Task Force, consisting of Ewa Barczyk, Barbara Baruth, JoAann Carr, Lorie Docken, Ken Frazier, and Joan Robb, met in June to discuss serial duplication across system libraries.   Each campus is expected to send a report on the journals currently received in either paper or electronic format to Lorie Docken by Nov. 15.  Data elements to be included:  title, ISSN, Library (campus; colleges should be identified separately), 2004 price, and publisher.   With regard to the last element, it was pointed out that since cataloging rules specify recording the first/earliest publisher in the imprint (260) field, the current publisher information may not be easily obtainable.  Categories of journals to be excluded from the report:  JSTOR and  Project Muse titles, periodicals available through aggregators, and titles costing less than $500.  Periodicals purchased through a package plan should be reported at the title level.   Lorie will send out a report template in advance.  Submit the data to her in an Excel spreadsheet. 

 

Analysis of monograph duplication among libraries, also being studied by the Task Force, will begin with running a modified version of the Voyager canned report entitled “Circulation Transactions, Titles by DateRange, Specify Call#.”   For the date range specify July 1, 2003 through June 30, 2004 and report only charge (not browse) activity.   Limit the titles to monographs exclusive of reserve copie s.   Report gross counts of titles and/or item records at the two letter LC class level.  Send the output to Lorie by Friday, October 29^th.  Joan will consult with Marlys Brunsting and inform CDC members of the query to be run.  Other questions should be directed to Joan Robb.

 

Lorie reported that nine campuses have opted for online access to the New England Journal of Medicine for $5,000:  Green Bay, LaCrosse, Madison, Milwaukee, Oshkosh, Parkside, Superior, Whitewater, and the Colleges.  She will contact the publisher for clarification of licensing terms, i.e., whether we own or lease the journal content and full text archive. 

 

Congressional Quarterly Press has made a proposal that would provide UW libraries with “perpetual” access to CQ Weekly for $35,000 plus an annual fee of $2,097.   The lease arrangement would cost $9,255 annually and an additional $1,500 for the archive back to 1983.

 

BioOne has adopted a new pricing structure resulting in a 9% cost increase.  Susan Barribeau will investigate whether all BioOne journals have a Journal Citation Report (JCR) impact factor.

 

Topics for the next CDC meeting:  Joan Robb suggested that the LOCKSS (Lots of Copies Keep Stuff Safe) project be discussed.  John Jax raised the last copy retention issue and how it should be applied for the Sage journals. 

 

Given the state of the shared electronic collection budget, new titles cannot be added without canceling one or more of the current subscriptions.   The following titles which are up for renewal in January 2005 were discussed in preparation for the joint meeting with the RCC to be held later that day. 

 

·        ABI/Inform:  It competes with Ebsco’s Business  Source Premier available through BadgerLink; has better indexing.

·        ACLS History E-Book:  Usage might increase if analytic records are added to the catalog. 

·        American Chemical Society Web & Archive

·        AMS MathSciNet

·        Biological Abstracts

·        Criminal Justice Periodical Index

·        Cinahl with Nursing Collection:  Speculation about how Ebsco’s purchase might impact this resource.

·        CQ Researcher

·        Genderwatch

·        Mental Measurements

·        Nature

·        Project Muse:  Duke University Press has withdrawn its title from PM.   Latest price quote reflects treatment of colleges as a single campus. 

·        Science Online:   CDC’s recommendation to cancel was not approved by CUWL last year.  Low usage/demand raises doubts about about future renewal.

 

·        Web of Science:  Usage data indicates that Madison accounts for 81% and Milwaukee for 9%.  Remaining campuses are very low.  Since systemwide access costs a hefty $208,314, this resource might become a candidate for cancellation in 2006.

 

The meeting was adjourned at noon.

 

Submitted by Richard Reeb.