Coordinating Committees

Untitled Document

CUWL, Collection Development Committee
Thursday, March 27, 2003


Teleconference Meeting Minutes


Present:

Kate Anderson, UW- Stevens Point Susan Barribeau, UW- Madison
Barb Baruth, UW-Parkside Sylvia Beardsley, UW-Parkside
Janice Bogstad, UW-Eau Claire Jo Ann Carr, CIMC Madison
Ronadin Carey, UW-Eau Claire
Ella Cross, UW-Superior Lorie Docken, UW - System
Randy Hoelzen, UW-La Crosse Cynthia Huebschen, UW - Oshkosh
John Jax, UW-La Crosse Bill Johnston, UW- Stout
Sharon Knight, UW-Whitewater Curt Le May, UW - River Falls
Lelah Lugo, UW-Stout Evelyn Payson, UW - Rock (Colleges)
Mary Rieder, UW-Colleges Robin Rider, UW - Madison
James Tobin, UW-Milwaukee Judy Wurtzler, UW - Platteville

Excused: Joan Robb, UW-Green Bay and Brian Finnegan, UW-La Crosse

Chair Bogstad called the meeting to order at 9:00 a.m.

I. Review of Agenda
Chair reviewed meeting agenda and asked if any additional items needed to be added.

II. Review of the minutes of the January 17 meeting.
M/S/P to approve the minutes of 1/17/03 with the following amendment:
• Item 3 – “Potential One-Time Electronic Purchases” on page 3 under Early English Books Online MARC records, should read that the CDC voted against purchasing more MARC records for EEOB.

III. Old Business
a. Review of Directors’ responses to the CUWL Report
Bogstad summarized the director’s responses to CDC (see her email dated 03/26/03) to the Electronic Resources Budget Update, Renewals and Phase 2 & 3 Cancellations, CUWL Reference Group report, Potential One-Time Electronic Purchases, Serials Jobber Contracts and Faxon, Overlap Study, and Benefits of UB. Docken clarified the query regarding netLibrary funding and that it did not give additional funding to the CDC. Discussed later under New Business. Carr mentioned the need to act promptly on the Serials Jobber Contracts since they relate to potential future cancellations.

b. One-Time Product Purchases
Docken reminded the group that netLibrary was subsidized with Library Automation funds and does not affect the “one time” electronic resource purchases. The “one time” budget remains approximately $100,000-115,000. Jstor’s Arts & Sciences II, and Alexander Street Press’s North American Immigrant Letters and Diaries were the favored titles. Docken recapped the fees associated with selection of these two resources. Jstor would cost $1000 for the six months July 1 until January. For the entire year, Jstor will cost $2000 (Jan. – July). Alexander Street Press has a $200/year fee, which Madison agreed to pick up. Barribeau is confirming this.

M/S/P to purchase JSTOR Arts & Sciences II and Alexander Street Press North American Immigrant Letters and Diaries.

c. Journals Overlap Study progress
Rider commented that the Overlap Study performed at Madison indicated duplicate subscriptions in standing orders but not a large amount of overlap in aggregator databases. Rider also commented that this study was more relevant to the Madison campus than for the rest of the system. Tobin said that campuses that utilizing Serials Solutions could get that kind of reporting. Lugo suggested that campuses could merge their data into a large combined system database by using MS Access. The idea was to study local versus aggregator holdings. Madison, La Crosse and Stevens Point do not use the vendor Serials Solution, but it is believed that each could submit their holdings data in MS Access. Members felt Huebschen’s overlap report could be updated and applied to the electronic products purchased with system funds. Carr will also be sending out some studies that deal with this topic.

IV. New Business
a. Renewals and cancellations
Docken briefly reviewed the budget and highlighted the change in the Library Automation Fund (reduction of $60,000 to pay for netLibrary for the next fiscal year). That leaves $90,000 in the Library Automation Fund. Items highlighted in blue are the July 2003 renewals. Total costs of all resources depends on actual price increases (estimated at 6% and 8%), but should be between 1.5 and 1.52 million dollars. The remainder looks to be between 49,000-60,000 dollars, which is very positive. She commented that her estimations are based on a 5% decrease in funding from System, but nothing is for certain. Items up for renewal are: Lexis Nexis Academic Universe & Statistical Universe, E-Subscribe, Groves Art Online, netLibrary, McGraw Hill Access Science-Encyclopedia of Science & and Technology, and Oxford English Dictionary. The committee decided to talk about each one and then approve them.

1. Lexis Nexis Academic
2. CIS Statistical Universe
3. E-Subscribe
Overall, totally unique. Quirky and has linking problems. Search engine being revised. Changes at Federal level make it more important. DE programs benefit greatly from it. NCATE necessitates.
4. Groves Art Online
5. McGraw Hill Access Science-Encyclopedia of Science & and Technology – Overwhelmingly supported.
6. Oxford English Dictionary – Critical to many campuses.

There was a question regarding whether or not the ACLS MARC records have been made available. Barribeau will investigate and report back.
Columbian Earthscape will be canceled. Madison, Milwaukee, Eau Claire, and Oshkosh indicated interest in getting individual subscriptions for Columbia Earthscape.

M/S/P that the CDC Unanimously recommends renewing the above products.

b. NetLibrary Renewal
Docken again reminded the group that money for this product was coming out of a separate Library Automation fund and not the electronic resource budget. Much discussion from committee members centered around three issues:

1. Procedure with which the decision was made
2. Question of the funding souce/Is this the best use of funds
3. How the CDC feels about this product

There was also some unanswered questions regarding the WI E-book consortium and what would happen if we opted to only fund at the 50% level as was initially proposed in the October meeting. Talk turned to how this group can better promote or utilize netLibrary. It was suggested that campuses that are more successful at promoting and using netLibrary could share with others their strategies and training techniques. Many public library training opportunities are starting and are well received. Perhaps these too can be tweaked and adopted for academic libraries

c. E-Books Consortium meeting at WAAL
The next WI E-book Consortium meeting is at WAAL on Thursday, April 3, from noon – 1:30 p.m. CDC members are to email Jan Bogstad whether or not someone from each campus will be attending.

d. Universal Borrowing Committee: Update
Carr told the group that the sub-committee had met via teleconference on March 25th and that they developed five approaches to this topic. They are:

? Identify approaches taken by other State wide academic systems to explore the impact of UB on collection development.
? Review current collection development practices on individual campuses to identify potential for cost reductions through adapting practice or generating information on excessive collection duplication, i.e. duplication unneeded in view of the availability of UB.
? View current collection development practices on individual campuses to generate information on collection duplication.
? Evaluate UB’s ability to increase usage of UW collections and thus provide more value for the dollar, as well as increased responsiveness to user needs. Some funds now spent in duplication of resources could instead be spent on needed items not held in the System.
? Explore the development of common UB and collection development reports across the UW system to provide for in-depth comparisons of impact of UB.

The committee expressed that this project looked very labor and time intensive. It was also questioned whether or not this was cost effective.

e. Serials Procurement Task Force
Bogstad reported Joan Robb and the rest of the Task Force met and drafted a potential bid document. This document is being sent to CUWL for their approval. The timeline is to have it approved by April 12th and in place for the start of FY 03-04. The strategy of this Task Force is to specify service and contract requirements. Each library will still have autonomy in selecting and negotiating with vendors.

The meeting was adjourned at 10:50 am.

Respectfully Submitted,

John Jax
UW La Crosse